MEETING NOTICE RAMSEY/WASHINGTON RECYCLING AND ENERGY … · MEETING NOTICE RAMSEY/WASHINGTON RECYCLING AND ENERGY BOARD ... Joe Wozniak, Ramsey County; Mary Elizabeth ... RAMSEY/WASHINGTON - [PDF Document] (2024)

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MEETING NOTICE RAMSEY/WASHINGTON RECYCLING AND ENERGY BOARD

Date: October22,2015Time: 9:00a.m.to12:00p.m.Place:MinnesotaCountiesIntergovernmentalTrust|100EmpireDrive|Room#307|St.Paul,MN55103AGENDA:

I. CalltoOrderandIntroductions

II. Approvalofa*genda Action

III. ApprovalofRRPMinutes–August27,2015 Action

IV. Governance

a. ApprovalofBylaws Action

b. ElectionofSecretary/Treasurer Action

c. CommitteeResponsibilities Action

d. ExOfficioMembers:CityofNewport,MPCA Action

V. StatusReport:ConditionsPrecedenttoClosing Information

VI. ManagementandAdministration

a. FinancialIssues

i. 2015BudgetStatusReport Information

ii. 2016–2017R&EBoardBudget Action

b. AdministrativeAgreements

i. FiscalAgentAgreement Action

ii. HumanResourcesAgreement Action

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ManagementandAdministration(Continued)

c. FacilityOperationalAgreements

i. TransitionFacilityOperator Action

ii. WasteDelivery Action

iii. TransferStation Action

iv. Landfill Action

d. HumanResources

i. FacilityManagerPositionDescription Action

VII. JointActivities

a. BizRecyclingupdate Information

VIII. Other

BoardandCommitteeMeetingScheduleremainderof2015:

ExecutiveCommittee:November19,2015,10:00a.m.to12:00p.m.

RecyclingandEnergyBoard:December3,2015at9:00a.m.to12:00p.m.|MaplewoodPublic

Library|3025SouthlawnDrive|Maplewood,MN55109

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Ramsey/WashingtonCountyResourceRecoveryProjectBoard

August27,2015

Minutes

AmeetingoftheRamsey/WashingtonCountyResourceRecoveryProjectwasheldat9:00a.m.,August

27,2015,atRamseyCounty–PlatoBuildinginSt.Paul,Minnesota.

ChairFranMironcalledthemeetingtoorder.

MembersPresent

CommissionersBlakeHuffman,MaryJoMcGuire,VictoriaReinhardt,RafaelOrtega–RamseyCounty.

CommissionersTedBearth,KarlaBigham,GaryKriesel,FranMiron,LisaWeik‐WashingtonCounty.

MembersAbsent

CommissionerJaniceRettman–RamseyCounty.

AlsoPresent

ZackHansen,RamseyCounty;JudyHunter,WashingtonCounty;KateBartelt,RamseyCounty;JoelAndersen,RamseyCounty;JenneferKlennert,Foth;WarrenShuros,Foth;KevinJohnson,StoelRives;MarkHanson,StoelRives;SueKuss,RamseyCounty;RyanTritz,RRT;ChrisGondeck,RRT;MarkWilliamson,GrayPlantMoody;JohnMarshall,XcelEnergy;SarahPhillips,StoelRives,DanielleLesmeister,WashingtonCounty;SaraBergman,StoelRives;RyanHowell,RRT;SandyKogen,RRT;DougGermaine,RRT;DanSlott,RRT;MarkWickoren,RRT;LeeMehrkens,RamseyCounty;BradBulger,RRT;RickHernandez,RRT;DavidDomack,TennisSanitation&Recycling;WillieTennis,TennisSanitation&Recycling;MollyO’Rourk,WashingtonCounty;TabathaHansen,WashingtonCounty;NancyE.Cohen,RamseyCo,NeighborsAgainsttheBurners;ChrisRooney;PederLamar;MikeHagen,RamseyCounty;RoelRonken;MikeHoppe;BobHerman;JohnBerns,RepresentingRepublicServices;JulieKetchum,WasteManagement;LowellJohnson,WashingtonCounty;GeorgeKuprian,WashingtonCounty;HarryMcPeak,RamseyCounty;LeoCashman;AlanMuller;JoeWozniak,RamseyCounty;MaryElizabethBerglund,RamseyCounty;NikkiStewart,WashingtonCounty;PederSandhei,MPCA;MarkVoerding;RyanO’Gara,SKBEnvironmental;BobGagne,Exponent;JasonVoit,LJPEnterprises

Introductionsweremade.

Approvalofa*genda

CommissionerReinhardtmoved,secondedbyCommissionerBearth,toapprovetheagenda.

RollCall: Ayes–8 Nays‐0 MotionCarried.

ApprovalofMinutes–May28,2015

CommissionerBighammoved,secondedbyCommissionerHuffman,toapprovetheminutes.

RollCall: Ayes–8 Nays‐0 MotionCarried.

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Business

A. ProjectManagement

1.2015YTDReportonBudgetActivity

Ms.SueKuss,RamseyCountyFinance,reportedtotheProjectBoardregardingthe2015budgetactivity.

Ms.KussnotedthattheOfficeofthe‐StateAuditordidissueanunqualifiedopinionontheannualaudit.

Therewerenoquestions.

B. PolicyEvaluation

Mr.ZackHansen,RamseyCountystaff,notedtheProjectBoard’sthree‐yearpolicyevaluationprocess

haslookedattechnologies,costs,regulation,environmentalimpact,andownershipissues.TheProject

BoardtookactioninMay2015andindicatedastronginterestinacquiringtheNewportfacilitytomove

aheadwiththevision.Alotofworkhasgoneintothattogettothispointtodaywithaprimaryfocus

beingonthetransactiontoacquirethefacility.Thecontextforthediscussiontodayisthevisionaround

wasteresources.

1.AssetPurchaseAgreement

Mr.KevinJohnson,StoelRives,notedthattheresolutionadoptedbytheProjectBoardonMay28

recommendedstafftakeactionincludingduediligenceandpurchaseagreement.Thepurchaseprice

arrivedataspartofthearbitrationprocessisthesumofthearbitratedamountof$26.4Maswellas

ResourceRecoveryTechnologies(RRT)depreciatedcapitalcostsincurredoverthethreeyearsofthe

agreement.Thepurchasepricethathasbeennegotiatedis$24.4Mtotal.Theassetsarethefacilities,

buildings,realproperty,equipment,rollingstock,sparepartsinventories,permits,licensestooperate,

andcertaincontractsthatextendbeyondtheendofyear,asoutlinedinthePurchaseAgreement.While

itisanassetpurchaseagreement,thecounties,throughthejointpowersboard,wouldbesteppinginto

anongoingbusinesswithalotofmovingparts.

Mr.MarkHanson,StoelRives,statedthatthebalanceofthepurchaseagreementissomewhat

standard,withrepresentationsandwarranties.Thesellerisrepresentingtheyhaveauthoritytosellthe

assets,withgoodtitletotheassets.Theselleralsorepresentsthatthereisnolitigationandthefacilityis

incompliancewithlawsincludingenvironmentalcompliance.Mr.Hansonoutlinedspecificlimitations

andrepresentationsinthepurchaseagreement.Mr.Hansonreviewedtheconditionsprecedentto

closing.Theseinclude:

1. VerificationofProcessingCapacity

2. ConfirmationofWasteDelivery

3. XcelFuelSupplyAgreement

4. ThirdPartyTransitionFacilityOperator

5. Seller’sUnionAgreement

6. TransferofRealPropertyRights

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ChairMironcalledforquestionsorcomments.

CommissionerBighamnotedtheagreementhaslanguageforunionemployees,butaskedaboutthose

notinthecollectivebargainingunit.Ms.JudyHunternotedthatthosenotinthecollectivebargaining

unitwillbeaddressedinthetransitionagreementthatwehaveyettodevelopwithanentitythatwill

managetheemployees.CommissionerBighamrespondedthattheemployee’sinstitutionalknowledge

willbekeytomakingthissuccessful.

CommissionerBighamaskedifthereisanyknownMinnesotaPollutionControlAgency(MPCA)or

EnvironmentalProtectionAgency(EPA)orOccupationalSafetyandHealthAdministration(OSHA)

complaintspendingasoftoday.Mr.Hansonstatedthatnonehavebeendisclosedtous.

CommissionerKrieselaskedabouttheconditionofequipmentandwhatisthecostgoingforwardof

puttingthingsbackinrepairorreplacement?Mr.ZackHansendirectedtheCommissionerstothe

handout“CapitalExpenditures(“CapEx)”‐August26,2015HenotedthatattheMay28thmeetingthe

initialestimateforCapExwas$6.6million.Sincethen,aspartoftheduediligenceprocess,Fothhas

lookedatoperatingequipmentandhasstatedthatitisingoodrepair.Thisdocumentexplainscapital

costsidentifiedduringduediligence,includingtrailerreplacement,whichcouldcostupto$3.9Mand

improvementstothebulkywasteloadoutsystem,withacostupto$1.635M.Fothsaysitmightbein

theBoard’sinteresttoleasetrailersinsteadofbuying.Forbulkywasteloadout,itcanfunctionasisbut

withimprovementscouldfunctionbetter.Staffrecommendthatasweproceedthroughduediligence,

wewouldevaluatethebestwaytoproceedonthesedecisionsandifthereisaneedforcapital

expendituresthejointpowersagreementhasamechanismforcountiestoprovidefunding.

CommissionerKrieselstatedheunderstandsthatcapitalcostmightrangedependingonneeds.He

questionedifthepurchaseagreementcouldbenullandvoidifwefindunanticipatedcosts?Mr.Hanson

statedthattheequipmentstateisaconditionprecedenttoclosing.

CommissionerKrieselstatedhehasgreatrespectforRRTandtheiremployees.Hequestionedthelabor

agreementsthatexistnowandwhetherweinheritlaboragreements?Mr.Hansonnotedthatthereis

anexistingunion(IBEW)laboragreementwithRRT.Therearecertainprovisionsofstatelawthatmake

itimpossiblefortheProjectBoardtoassumethatcontract.Henotedoneexample,thecurrentunion

contractisatenyearcontractandcountiesbystatelawcannothaveunionagreementslongerthan

threeyears.CommissionerKrieselaskedthenwouldthelaboragreementbeabindingagreementthat

wewouldpickuporcouldberenegotiated?MarknotedaconditionprecedentisthatRRTandIBEW

needtoamendthelaboragreementsothattheunionemployeescanbelegallyhiredbyathirdparty

contractor,ortheBoard.Mr.Hansonrepliedthatthetransitionoperatorwouldhirethoseemployees

forafewyears.Attheendofthatperiod,theemployeeswouldbecomeRecyclingandEnergyBoard

employeesunderaunionagreementthatmeetstheneedsofthecounties.GeorgeKupriansummarized

bystatingthatthelaboragreementwillneedtobere‐negotiatedinorderforthecountiestocloseon

thePurchaseAgreementasRRTandtheunionarethesignatoriestothecontract.

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SeveralclarifyingquestionswereaskedofMr.HansonandMr.Johnson.CommissionerReinhardtstated

thatifanyoneoftheseconditionsisnotmettooursatisfaction,thenwedon’tcloseonthePurchase

Agreement.

CommissionerKrieselstatedhewasnotgoingtosupportaplanwhereothermetropolitancountiesare

notheldtothestandardasRamseyandWashingtonCounties.Andhedoesn’tseeastrongenoughfocus

workingwiththeMPCAtoputrecyclingonanacceleratedpace.CommissionerKrieselraisedaconcern

aboutthesolidwastesalestaxandhowmuchofthattaxgoesintotheState’sGeneralfundandisnot

spentonsolidwasteactivities.

CommissionerReinhardtnotedthatsheagreedwiththeuseofsolidwastesalestaxandthatweneedto

workveryhardtogetthemoneycollectedforsolidwasteactivitiestobeusedforsolidwasteactivities.

Shefurthernotedthattheregionaleffortsaremakingprogressonthisgoal.Shestatedthatachieving

the75%recyclinggoalisthereasonforhertosayweneedtobuythefacility,havecontrolofthewaste

stream,andinvestinrecyclingtechnologiestoreach75%.Thealternativeisstatusquo.

CommissionerReinhardtmoved,secondedbyCommissionerBighamtorecommendadoptionofthe

assetpurchaseagreementresolution.

CommissionerKrieselfurthernotedthathewishesMPCAwereatthetableasthisisaregionalissue.He

questionedifwehadheardaresponsefromtheMPCAregardingtheletterapprovedattheMay28,

2015meeting.CommissionerMironnotedthattohisknowledgewehaven’thadaresponsebutthathe

didappreciateCommissionerKriesel’seffortsinraisingtheissuessothattheProjectBoardcould

addresstheneeds.CommissionerMironfurthernotedthatwastedesignationisextremelyimportantto

thisboard.Statingthatthequestionisdowewaitforthoseequityissuestobeaddressed,waitfor

SCOREfundingtobeappropriatelyallocated,ordowetakeleadershipandmoveforwardrecognizing

thatwithwastedesignationgivesustheabilitytosetourownpathandotherstofollow.

CommissionerBighamnotedthatwhenRRTannouncedtheirintenttosell,shechangedhermindonthe

decisiontoacquire.Shestressedthatthefacilityisnotanincineratornorisitahazardouswaste

incinerator.Thefacilitysortsandshredswasteafterrecycling.Andifwedon’tcontinueproducing

refusederivedfuel(RDF),thewastewillgotolandfills.It’snotenvironmentallysustainableandit’snota

bestpracticetouselandfills.Shestatedthatthecountiescan’tpermitadditionallandfillsandwewant

tobeincompliancewithstatelaws.Ifweapprovethepurchase,itwillhelpusgettothe75%.

CommissionerBighamdiscussedtheimpactofclosureoncurrentemployees,haulersandproperty

taxes.

CommissionerHuffmannotedthatrightnowwearesubsidizingthehaulerstobringmaterialand

supportingthisacquisitionsetsthetablewherewecanreduceorpotentiallyeliminatethatCECcharge.

CommissionerBearthstatedhisinitialreactionwastosignanotheragreementforfiveyears.Butifwe

don’tbuyit,whowill?Henotedhedoesnotsupportlandfillingasasustainablesolution.

CommissionerMcGuirenotedthathergoalistogetto75%recyclingrateandshethinksthatbuyingthe

facilitygivesusthecontrol.Shefurtherstatedthatshewantstoexamineallthenewtechnologyandto

makethislocationtheopportunitytoshowcasewasteprocessing.

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CommissionerOrtegastatedthathehasbeenasupporterofourvisionfromdayonebutthinkswe

couldhavenegotiatedabetterprice.ChairMironnotedthattherewereanumberofcommissioners

thatcontinuetobedisappointedintheprice.

CommissionerKrieselaskedsomeclarifyingquestionsregardingthewastedesignationprocess,and

whetheritispossibletousecontractsandnot“pullthetrigger”ondesignation.CommissionerMiron

notedthathehadreceivedemailsindicatingwastedesignationwouldallowhaulerstoremainin

business,compete,andbesuccessful.Hefurthersaidpartofourjobisanalyzingthatinformation,and

tosomeextent,identifyingtherisksandoutcomesofthedecisionswemake.Weneedtobe

accountabletoourselvesandthepeoplewerepresent.Thediversityofthinkingbroughtforwardatthis

boardisgood.

CommissionerMironreadthemotion:StaffrecommendthattheProjectBoardrecommendthatthe

CountyBoardsapprovetheAssetPurchaseAgreement,andauthorizetheChairoftherenamedBoardto

executetheAssetPurchaseAgreementuponapprovalbytheCountyBoardsoftheAssetPurchase

AgreementandtheamendmentstotheJointPowersAgreementbetweentheCounties,asdescribedin

thebelowResolution.

ChairMironaskedforrollcallvoteontheAssetPurchaseAgreementresolution:

Whereas,RamseyandWashingtonCounties(the“Counties”)havecommittedtocontinuetoprotect

andensurethepublichealth,safety,welfareandenvironmentofeachCounty’sresidentsand

businessesthroughsoundmanagementofsolidandhazardouswastegeneratedineachCounty;and

Whereas,itisthestatedpolicyoftheStateofMinnesota,undertheWasteManagementAct,tomanage

solidwasteinanenvironmentallysoundmanner;and

Whereas,RamseyandWashingtonCountieshaveinplaceCountySolidWasteManagementMaster

Plans(“MasterPlans”)approvedbytheCommissioneroftheMinnesotaPollutionControlAgency;and

Whereas,theMasterPlansclearlystatethepolicygoalofmaintainingandimprovinganintegrated

systemofsolidwastemanagementthatsupportsMinnesota’shierarchyofsolidwastemanagement,

withanemphasisonwastereduction,reuse,recyclingandcompostingbeforetheremainingsolidwaste

ismanagedthroughresourcerecovery;and

Whereas,theMasterPlansalsoincludepoliciesthataffirmtheprocessingofwaste,forthepurposeof

recoveringenergyandrecyclables,andotherbeneficiallyusablematerials,asthepreferredmethodto

managesolidwastethatisnotreduced,reusedorrecycled;and

Whereas,since1982RamseyandWashingtonCountieshaveimplementedajointprogramfor

researching,developing,andimplementingthe“Ramsey/WashingtonCountyResourceRecovery

Project”(the“Project”),formerlycalledthe“Ramsey/WashingtonWaste‐to‐EnergyProject,”whichhas

includedrelianceonthewasteprocessingfacilityinNewport,MN(“Facility”)torecoverresourcesfrom

solidwastegeneratedintheCounties;and

Whereas,theCountieshaveenteredintoaJointPowersAgreementfortheResourceRecoveryProject,

datedDecember2006;and

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Whereas,theCountieshavestronglysupportedwastereduction,reuse,recyclingandcompostinginthe

past,andwillcontinuetodosointhefuture,withtheaimofachievingatleasta75percentrecycling

goalby2030;and

Whereas,in2012theCountiesdeterminedthatamerchantapproachtowasteprocessingwasnot

possibleintheEastMetroarea,and,pursuanttotheMasterPlans,theCounties,throughtheProject,

begantoexploreoptionstoassurethecontinuationofwasteprocessing,includingconsiderationof

publicownership;and

Whereas,duringtheperiodof2013–2015theProjectBoardhasextensivelyanalyzedandevaluated

wastegenerationandmanagementdata,variouswastemanagementandconversiontechnologies,

financialinformation,policyoptionsandinformationgatheredthroughanextensivepublicinformation

andcommentprogram(the“AnalysisandEvaluation”),andhasestablishedavisionforfuturewaste

managementintheEastMetroarea,which,forprocessingofwaste,includesusingtheexistingresource

recoveryfacilityinNewportasafoundationforfutureeffortstoenablegreaterandimprovedrecycling

andrecoveryofresourcesfromwaste(the“ResourceRecoveryVision”);and

Whereas,theAnalysisandEvaluationandtheResourceRecoveryVisionshowcleareconomicand

environmentalprotectionbenefitstotheEastMetroarea;and

Whereas,theProcessingAgreementwithRRTforprovisionofprocessingservicesattheFacilityexpires

onDecember31,2015,andArticle9oftheProcessingAgreementprovidesthattheCountieshavean

exclusiveoptiontopurchasetheFacilitythatcanbeexercisedduringcalendaryear2015;and

Whereas,asaresultoftheAnalysisandEvaluation,theProjectrecognizesclearenvironmental,financial

andpolicybenefitstopublicownershipandoperationoftheFacilityinaccomplishingtheResource

RecoveryVision.

Whereas,theProjectBoard,onMay28,2015(Resolution2015‐RR‐02)indicatedstronginterestin

recommendingthattheCountiespurchasetheFacilityanddirectedstafftonegotiateaPurchase

AgreementestablishingthetermsofthetransferofownershipandoperationoftheFacilityfromRRTto

theRamsey/WashingtonCountyjointpowersboard;and

Whereas,anAssetPurchaseAgreementhasbeennegotiatedwithRRT,andispresentedfor

considerationbytheProjectBoard.

Whereas,theProjectBoardisrecommendingthattheCountiesacttoapprovetheamendmentstothe

JointPowersAgreementthatwouldchangethenameoftheProjectBoardtotheRamsey/Washington

RecyclingandEnergyBoardandprovideauthoritytotherenamedBoardtoacquiretheFacility.Now,

Therefore,beit

Resolved,theRamsey/WashingtonCountyResourceRecoveryProjectBoardherebyrecommendsthat

theRamseyandWashingtonCountyBoardsapprovetheAssetPurchaseAgreementbetweenthe

Ramsey/WashingtonCountyRecyclingandEnergyBoardandResourceRecoveryTechnologies,ata

purchasepriceof$24,400,000.00.Beitfurther

Resolved,theRamsey/WashingtonResourceRecoveryProjectBoardherbyauthorizesitsChairto

executetheAssetPurchaseAgreementundertheProjectBoard’snewname(Ramsey/Washington

RecyclingandEnergyBoard)uponapprovalbytheCountyBoardsoftheAssetPurchaseAgreementand

JointPowersAgreementamendments.

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RollCall: Ayes–7(Bearth,Bigham,Huffman,McGuire,Miron,Ortega,Reinhardt)

No–1(Kriesel)

MotionCarried.

2.AmendedandRestatedJointPowersAgreement

Mr.HansennotedthattheactionbeforetheProjectBoardistorecommendactiontotheCounty

BoardsonSeptember22,2015fortheamendedandrestatedJointPowersAgreement(JPA).Thisisnot

creatinganewentitybutitisthesameentity.Thereisaproposednamechangetothe

Ramsey/WashingtonRecyclingandEnergyBoard(Board).Mr.Hansenoutlinedthekeyprovisionsofthe

JPA.Henotedthatthebylaws,wouldbeconsideredbytheBoardatit*firstmeetingonOctober22,

2015.Mr.HansenoutlinedproposedchangesintherevisedcopyoftheJPAhandedoutatthemeeting

addressingtwo‐thirds(2/3)majorityvoteforinitialbylawsadoptionandissuanceofdebt.Questions

wereansweredregardingtheredlinedchanges.

CommissionerBighamraisedaconcernregardingprotectingtheCityofNewportpropertytaxes,and

askedifthepaymentinlieuoftaxeswouldbeinthebylaws.Mr.Hansenrespondedyes.

Mr.HansennotedthatinthescopeandauthorityoftheBoarditisauthorizedtoownandoperatethe

facility,hireemployees,andconductjointactivitiessuchasBizRecycling.Mr.Hansenoutlinedtheroles

ofthejointleadershipteam.Thejointactivitiesbudgetwouldbefundedbythetwocountiesandgo

backtothecountiesforratification.

CommissionerKrieselaskediftheJPAneededtobevotedupontoday.Mr.Hansenstatedyes.

CommissionerKrieselaskedquestionsregardingtheCountyEnvironmentalCharge(CEC)anditsrolein

theJPA.Mr.Hansenrespondedtothosequestions.

Commissionersdiscussedifanychangesneededtobemadetotheagreementpriortoindividualcounty

boardmeetings,needtobeagreedtoandacteduponbybothcountiesonSeptember22,2015.

CommissionerReinhardtmoved,secondedbyCommissionerBigham,torecommendapprovalofthe

amendedandrestatedjointpowersagreementresolution.ChairMironaskedforarollcallvoteonthe

followingresolution:

TheResourceRecoveryProjectBoardisrequestedtorecommendthattheRamseyandWashington

CountyBoardsofCommissionersapproveandauthorizeexecutionoftheAmendedandRestated

Ramsey/WashingtonCountyRecyclingandEnergyBoardJointPowersAgreement.

Whereas,RamseyandWashingtonCounties(the“Counties”)havecommittedtocontinuetoprotect

andensurethepublichealth,safety,welfareandenvironmentofeachCounty’sresidentsand

businessesthroughsoundmanagementofsolidandhazardouswastegeneratedineachCounty;and

Whereas,itisthestatedpolicyoftheStateofMinnesota,undertheWasteManagementAct,tomanage

solidwasteinanenvironmentallysoundmanner;and

Whereas,RamseyandWashingtonCountieshaveinplaceCountySolidWasteManagementMaster

Plans(“MasterPlans”)approvedbytheCommissioneroftheMinnesotaPollutionControlAgency;and

Whereas,theMasterPlansclearlystatethepolicygoalofmaintainingandimprovinganintegrated

systemofsolidwastemanagementthatsupportsMinnesota’shierarchyofsolidwastemanagement,

withanemphasisonwastereduction,reuse,recyclingandcompostingbeforetheremainingsolidwaste

ismanagedthroughresourcerecovery;and

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Whereas,theMasterPlansalsoincludepoliciesthataffirmtheprocessingofwaste,forthepurposeof

recoveringenergyandrecyclables,andotherbeneficiallyusablematerials,asthepreferredmethodto

managesolidwastethatisnotreduced,reusedorrecycled;and

Whereas,since1982RamseyandWashingtonCountieshaveimplementedajointprogramfor

researching,developing,andimplementingthe“Ramsey/WashingtonCountyResourceRecovery

Project”(the“Project”),formerlycalledthe“Ramsey/WashingtonWaste‐to‐EnergyProject,”whichhas

includedrelianceonthewasteprocessingfacilityinNewport,MN(“Facility”)torecoverresourcesfrom

solidwastegeneratedintheCounties;and

Whereas,theCountieshaveenteredintoaJointPowersAgreementfortheResourceRecoveryProject,

datedDecember2006;and

Whereas,theCountieshavestronglysupportedwastereduction,reuse,recyclingandcompostinginthe

past,andwillcontinuetodosointhefuture,withtheaimofachievingatleasta75percentrecycling

goalby2030;and

Whereas,in2012theCountiesdeterminedthatamerchantapproachtowasteprocessingwasnot

possibleintheEastMetroarea,and,pursuanttotheMasterPlans,theCounties,throughtheProject,

begantoexploreoptionstoassurethecontinuationofwasteprocessing,includingconsiderationof

publicownership;and

Whereas,duringtheperiodof2013–2015theProjectBoardhasextensivelyanalyzedandevaluated

wastegenerationandmanagementdata,variouswastemanagementandconversiontechnologies,

financialinformation,policyoptionsandinformationgatheredthroughanextensivepublicinformation

andcommentprogram(the“AnalysisandEvaluation”),andhasestablishedavisionforfuturewaste

managementintheEastMetroarea,which,forprocessingofwaste,includesusingtheexistingresource

recoveryfacilityinNewportasafoundationforfutureeffortstoenablegreaterandimprovedrecycling

andrecoveryofresourcesfromwaste(the“ResourceRecoveryVision”);and

Whereas,theAnalysisandEvaluationandtheResourceRecoveryVisionshowcleareconomicand

environmentalprotectionbenefitstotheEastMetroarea;and

Whereas,theProcessingAgreementwithRRTforprovisionofprocessingservicesattheFacilityexpires

onDecember31,2015,andArticle9oftheProcessingAgreementprovidesthattheCountieshavean

exclusiveoptiontopurchasetheFacilitythatcanbeexercisedduringcalendaryear2015;and

Whereas,asaresultoftheAnalysisandEvaluation,theProjectrecognizesclearenvironmental,financial

andpolicybenefitstopublicownershipandoperationoftheFacilityinaccomplishingtheResource

RecoveryVision.

Whereas,TheProjectBoard,onMay28,2015(Resolution2015‐RR‐02)indicatedstronginterestin

recommendingthattheCountiespurchasetheFacilityanddirectedstafftoprepareamendmentstothe

existingJointPowersAgreement;and

Whereas,TheProjectBoardhasapprovedandrecommendedthattheCountyBoardsapproveanAsset

PurchaseAgreementbetweenResourceRecoveryTechnologies,LLCandRamseyandWashington

Counties;and

Whereas,theCountiesdesiretoamendtheexistingJointPowersAgreementtocreateastructureforjointownershipandoperationoftheFacilitybytheJointPowersBoardandtodefinetherights,obligations,

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andresponsibilitiesofeachCountywithrespecttotheBoardandFacility,andtoaccomplishtheVisionStatementadoptedbytheProjectin2013,whichcallsforsignificantadvancementsinwastereduction,recycling, organics management, and recovery of resources from Waste, promoting economicdevelopment through enhanced resource recovery, and accomplishing the goals established in theMetropolitanSolidWastePolicyPlan,theRegionalSolidWastePlanandtheCountyMasterPlans,allasamended from time to time,alongwithother joinwastemanagementactivities,asagreed toby theBoard.Now,Therefore,BeIt

Resolved,TheRamsey/WashingtonCountyResourceRecoveryProjectBoardherebyrecommendsthat

theRamseyandWashingtonCountyBoardsofCommissionersapproveandauthorizeexecutionofthe

AmendedandRestatedRamsey/WashingtonCountyRecyclingandEnergyBoardJointPowers

Agreement.

RollCall: Ayes–7(Bearth,Bigham,Huffman,McGuire,Miron,Ortega,Reinhardt)

No–1(Kriesel)

MotionCarried.

3.FinancingTermsandConditions

Mr.BarryFick,Springsted,notedthatareviewofallthefinancingoptionsthatareavailablehasbeen

completedwiththreegoalsinmind:(1)togetthelowestoverallcost,(2)ensuremaximumflexibility,

and(3)makesureanyfinancingplandoesnotconflictwithcounties.Wehaveputtogetheraplanfora

mechanismforeachcounty.Generalobligationbondsprovidethelowestoverallcost.Thefacilitywillbe

operatedwithinanenterprisefundandisdesignedtobeself‐fundedtopayfortheproject.Washington

CountywouldliketofunditssharewithsolidwastefundbalanceandRamseyCountyislookingatdebt

throughgeneralobligationbondsrepaidover25years.Thebondswouldbesoldonlyafterthefacilityis

acquired.TheshareofcontributionisWashingtonCounty(27%)$6,590,000RamseyCounty(73%)

$17,810,000.

CommissionerKrieselaskedifthereanyconcernabouthowthisaffectscounties’bondratings.Mr.Fick

respondedthattherewouldbenoeffectontheratingsforeithercounty.

CommissionerBighammoved,secondedbyCommissionerHuffman,toapprovetheFinanceTermsand

Conditionsresolution.ChairMironaskedforrollcallvoteontheresolution:

Whereas,RamseyandWashingtonCounties(the“Counties”)havecommittedtocontinuetoprotect

andensurethepublichealth,safety,welfareandenvironmentofeachCounty’sresidentsand

businessesthroughsoundmanagementofsolidandhazardouswastegeneratedineachCounty;and

Whereas,itisthestatedpolicyoftheStateofMinnesota,undertheWasteManagementAct,tomanage

solidwasteinanenvironmentallysoundmanner;and

Whereas,RamseyandWashingtonCountieshaveinplaceCountySolidWasteManagementMaster

Plans(“MasterPlans”)approvedbytheCommissioneroftheMinnesotaPollutionControlAgency;and

Whereas,theMasterPlansclearlystatethepolicygoalofmaintainingandimprovinganintegrated

systemofsolidwastemanagementthatsupportsMinnesota’shierarchyofsolidwastemanagement,

withanemphasisonwastereduction,reuse,recyclingandcompostingbeforetheremainingsolidwaste

ismanagedthroughresourcerecovery;and

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Whereas,theMasterPlansalsoincludepoliciesthataffirmtheprocessingofwaste,forthepurposeof

recoveringenergyandrecyclables,andotherbeneficiallyusablematerials,asthepreferredmethodto

managesolidwastethatisnotreduced,reusedorrecycled;and

Whereas,since1982RamseyandWashingtonCountieshaveimplementedajointprogramfor

researching,developing,andimplementingthe“Ramsey/WashingtonCountyResourceRecovery

Project”(the“Project”),formerlycalledthe“Ramsey/WashingtonWaste‐to‐EnergyProject,”whichhas

includedrelianceonthewasteprocessingfacilityinNewport,MN(“Facility”)torecoverresourcesfrom

solidwastegeneratedintheCounties;and

Whereas,theCountieshavestronglysupportedwastereduction,reuse,recyclingandcompostinginthe

past,andwillcontinuetodosointhefuture,withtheaimofachievingatleasta75percentrecycling

goalby2030;and

Whereas,in2012theCountiesdeterminedthatamerchantapproachtowasteprocessingwasnot

possibleintheEastMetroarea,and,pursuanttotheMasterPlans,theCounties,throughtheProject,

begantoexploreoptionstoassurethecontinuationofwasteprocessing,includingconsiderationof

publicownership;and

Whereas,duringtheperiodof2013–2015theProjecthasextensivelyanalyzedandevaluatedwaste

generationandmanagementdata,variouswastemanagementandconversiontechnologies,financial

information,policyoptionsandinformationgatheredthroughanextensivepublicinformationand

outreachprogram(the“AnalysisandEvaluation”),andhasestablishedavisionforfuturewaste

managementintheEastMetroarea,which,forprocessingofwaste,includesusingtheFacilityasa

foundationforfutureeffortstoenablegreaterandimprovedrecyclingandrecoveryofresourcesfrom

waste(the“ResourceRecoveryVision”);and

Whereas,theAnalysisandEvaluationandtheResourceRecoveryVisionshowcleareconomicand

environmentalprotectionbenefitstotheEastMetroarea;and

Whereas,theProcessingAgreementwithRRTforprovisionofprocessingservicesattheFacilityexpires

December31,2015,andArticle9oftheProcessingAgreementprovidesthattheCountieshavean

exclusiveoptiontopurchasetheFacilityduringcalendaryear2015;and

Whereas,asaresultoftheAnalysisandEvaluation,theProjectrecognizesclearenvironmental,financial

andpolicybenefitstopublicownershipandoperationoftheFacilityinaccomplishingtheResource

RecoveryVision.

Whereas,TheProjectBoard,onMay28,2015(Resolution2015‐RR‐02)indicatedstronginterestin

recommendingthattheCountiespurchasetheFacility,anddirectedstafftopreparethenecessary

documentsandprocessforafinancingstructureforpurchaseoftheFacility;and

Whereas,TheProjectBoardhasapprovedandrecommendedthattheCountyBoardsapproveanAsset

PurchaseAgreementbetweenResourceRecoveryTechnologies,LLCandRamseyandWashington

Counties;and

Whereas,theProjectBoardhasapprovedandrecommendedthattheCountyBoardsapprovethe

AmendedandRestatedJointPowersAgreementforresourcerecovery.Now,Therefore,BeIt

Resolved,TheRamsey/WashingtonCountyResourceRecoveryProjectBoardherebyapprovesand

recommendsthattheCountyBoardsapproveandimplementafinancingstructurefortheacquisition

12

andbettermentoftheFacilitylocatedat100RedRockRoadinNewport,MN,saidfinancingstructureto

includethefollowing:

EachCountyshallloanaproportionatesharetotheJointPowersBoardsufficienttocoverits

shareoftotalfinancingfortheacquisitionandbettermentoftheFacility,accordingtoofthe

followingpercentages:RamseyCounty–73%,WashingtonCounty–27%(the“CountyFacility

Loans”).

EachCountyshalldecidethemannerthatitwillfunditsrespectiveCountyFacilityLoan,which

mayincludebutnotbelimitedtotheuseofexistingcashreserves,theissuanceofbondsand

the use of bond sale proceeds, or a combination thereof. While not binding, it is

recommendedthat:

o RamseyCounty issueGeneralObligation SolidWaste FacilityRevenueBonds (the

“FacilityBonds”)tofunditsproportionateshareoftheacquisitioncostoftheFacility.

o IftheacquisitionoftheFacilityoccursandbecompletedbeforetheFacilityBondsare

issued,RamseyCountymayadvancefundsintheformofanaccountdue/payableto

theProjecttobeusedtofunditsportionoftheloantotheJointPowersBoardtopay

RRT and acquire the facility at the time of acquisition. Ramsey County would

reimburseitselffrombondproceedsuponissuanceoftheFacilityBonds.

o WashingtonCountyusesolidwastecashreservestofunditsproportionateshareof

theacquisitioncostoftheFacility.

TheJointPowersBoardshallbeobligatedtoand isherebyauthorizedtoenter intooneor

moreloanagreementspursuanttowhichitwillagreetorepaytheCountyFacilityLoansfrom

Facilityrevenues,CECfundsandotheravailablerevenuesontermsandconditionsthatmatch,

orareotherwiseconsistentwith,anytermsandconditionsofanybondsthateitherCounty

mayelecttoissuetofunditsCountyFacilityLoan.

RollCall: Ayes–7(Bearth,Bigham,Huffman,McGuire,Miron,Ortega,Reinhardt)

No–1(Kriesel)

MotionCarried.

4.WasteDesignationMs.Hunternotedthatthefirststepinenactingwastedesignationistoseektheapprovalofa

designationplanreviewedbyMPCA.BeforetheMPCAmayapproveadesignationplan,thecounties

seekingtoimplementdesignationmusthaveanapprovedandconsistentSolidWasteMasterPlan.Both

RamseyandWashingtonCountiesneedtoamenditsmasterplans.Theoveralldesignationprocess

couldtakeuptotwoyearsandalotofstepsinvolved.

CommissionerReinhardtmoved,secondedbyCommissionerMcGuire,toapprovethewastedesignation

resolution.CommissionerKrieselaskedquestionsaboutvoluntaryhaulingtotheRDFplant.Ms.Hunter

respondedthatthereisastepwithindesignationtonegotiatehauleragreements.Mr.Hansennoted

thattheproposedapproachisthatthecountieswouldputinplaceawastedesignationordinanceasa

backstopbutthecontractswithhaulersarethereasapreferredmethodstoensurewastedelivery.

CommissionersKrieselandBighamaskedquestionsabouttippingfeesandthehaulerrebate.Ms.

HunterandMr.Hansennotedthatwithdesignationtheintentwouldbefortippingfeestocoverthe

costofthefacilitywith,ultimately,noneedforrebates.ChairMironaskedforarollcallvoteonthe

followingresolution:

13

Whereas,RamseyandWashingtonCounties(the“Counties”)havecommittedtocontinuetoprotect

andensurethepublichealth,safety,welfareandenvironmentofeachCounty’sresidentsand

businessesthroughsoundmanagementofsolidandhazardouswastegeneratedineachCounty;and

Whereas,itisthestatedpolicyoftheStateofMinnesota,undertheWasteManagementAct,tomanage

solidwasteinanenvironmentallysoundmanner;and

Whereas,RamseyandWashingtonCountieshaveinplaceCountySolidWasteManagementMaster

Plans(“MasterPlans”)approvedbytheCommissioneroftheMinnesotaPollutionControlAgency;and

Whereas,theMasterPlansclearlystatethepolicygoalofmaintainingandimprovinganintegrated

systemofsolidwastemanagementthatsupportsMinnesota’shierarchyofsolidwastemanagement,

withanemphasisonwastereduction,reuse,recyclingandcompostingbeforetheremainingsolidwaste

ismanagedthroughresourcerecovery;and

Whereas,theMasterPlansalsoincludepoliciesthataffirmtheprocessingofwaste,forthepurposeof

recoveringenergyandrecyclables,andotherbeneficiallyusablematerials,asthepreferredmethodto

managesolidwastethatisnotreduced,reusedorrecycled;and

Whereas,since1982RamseyandWashingtonCountieshaveimplementedajointprogramfor

researching,developing,andimplementingthe“Ramsey/WashingtonCountyResourceRecovery

Project”(the“Project”),formerlycalledthe“Ramsey/WashingtonWaste‐to‐EnergyProject,”whichhas

includedrelianceonthewasteprocessingfacilityinNewport,MN(“Facility”)torecoverresourcesfrom

solidwastegeneratedintheCounties;and

Whereas,theCountieshaveenteredintoaJointPowersAgreementfortheResourceRecoveryProject,

datedDecember2006;and

Whereas,theCountieshavestronglysupportedwastereduction,reuse,recyclingandcompostinginthe

past,andwillcontinuetodosointhefuture,withtheaimofachievingatleasta75percentrecycling

goalby2030;and

Whereas,in2012theCountiesdeterminedthatamerchantapproachtowasteprocessingwasnot

possibleintheEastMetroarea,and,pursuanttotheMasterPlans,theCounties,throughtheProject,

begantoexploreoptionstoassurethecontinuationofwasteprocessing,includingconsiderationof

publicownership;and

Whereas,duringtheperiodof2013–2015theProjectBoardhasextensivelyanalyzedandevaluated

wastegenerationandmanagementdata,variouswastemanagementandconversiontechnologies,

financialinformation,policyoptionsandinformationgatheredthroughanextensivepublicinformation

andcommentprogram(the“AnalysisandEvaluation”),andhasestablishedavisionforfuturewaste

managementintheEastMetroarea,which,forprocessingofwaste,includesusingtheexistingresource

recoveryfacilityinNewportasafoundationforfutureeffortstoenablegreaterandimprovedrecycling

andrecoveryofresourcesfromwaste(the“ResourceRecoveryVision”);and

Whereas,asaresultoftheAnalysisandEvaluation,theProjectrecognizesclearenvironmental,financial

andpolicybenefitstopublicownershipandoperationoftheFacilityinaccomplishingtheResource

RecoveryVision.

14

Whereas,TheProjectBoard,onMay28,2015(Resolution2015‐RR‐02)indicatedstronginterestin

recommendingthattheCountiespurchasetheFacilityanddirectedstafftoprepareamendmentstothe

existingJointPowersAgreement;and

Whereas,TheProjectBoardhasapprovedandrecommendedthattheCountyBoardsapproveanAsset

PurchaseAgreementbetweenResourceRecoveryTechnologies,LLCandRamseyandWashington

Counties;and

Whereas,Minn.Stat.§473.803setsforththerequirementsformetropolitanCountyMasterPlansandincludesspecificelementsforcountiesproposingdesignationtoaresourcerecoveryfacilityandMinn.Stats.§115A.80‐§115A.893setsforththerequirementsforimplementingwastedesignationinMinnesotaincludingtheinitialstepofsubmittingadesignationplan.Now,Therefore,BeItResolved,theRamsey/WashingtonCountyResourceRecoveryProjectBoardherebyrecommendsthattheCountiesamendtheirrespectiveCountyMasterPlanstoaddressthestatutoryelementsrequiredforcountiestoenactdesignation,andthatCountiesjointlydevelopaWasteDesignationPlanandsubmittotheMPCAforapproval.BeitFurtherResolved,thattheimplementationofanyWasteDesignationPlanbeconditioneduponthecountiesassetpurchaseandoperationoftheResourceRecoveryFacility.

RollCall: Ayes–7(Bearth,Bigham,Huffman,McGuire,Miron,Ortega,Reinhardt)

No–1(Kriesel)

MotionCarried.

5.AuthoritytoSolicitandNegotiateAgreements

Ms.HunternotedthatRamseyCountyFinanceDepartmentwouldbethefiscalagentfortheBoardand

inmostcaseswouldfollowitsprocurementprocesses.However,recognizingthattheBoardwillhave

someuniquecontracts,thereisaneedtousealternateprocurementmethods,whichareidentifiedin

theresolutionandwillconformtostatelaw.CommissionerBighamnotedthattherearealotof

contractsandquestionwhetherallcontractnegotiationscouldbecompletebytheendoftheyear.Mr.

Hansennotedthatwhilewemaynotbeabletofullyexecutedcontractsbytheendofyear,wewill

certainlyhavetermsandconditions.CommissionerBearthmoved,secondedbyCommissionerOrtega,

toapprovetheauthoritytosolicitandnegotiateagreementsresolution.CommissionerMironaskedfor

arollcallvoteontheresolution:

Whereas,RamseyandWashingtonCounties(the“Counties”)havecommittedtocontinuetoprotect

andensurethepublichealth,safety,welfareandenvironmentofeachCounty’sresidentsand

businessesthroughsoundmanagementofsolidandhazardouswastegeneratedineachCounty;and

Whereas,itisthestatedpolicyoftheStateofMinnesota,undertheWasteManagementAct,tomanage

solidwasteinanenvironmentallysoundmanner;and

Whereas,RamseyandWashingtonCountieshaveinplaceCountySolidWasteManagementMaster

Plans(“MasterPlans”)approvedbytheCommissioneroftheMinnesotaPollutionControlAgency;and

Whereas,theMasterPlansclearlystatethepolicygoalofmaintainingandimprovinganintegrated

systemofsolidwastemanagementthatsupportsMinnesota’shierarchyofsolidwastemanagement,

15

withanemphasisonwastereduction,reuse,recyclingandcompostingbeforetheremainingsolidwaste

ismanagedthroughresourcerecovery;and

Whereas,theMasterPlansalsoincludepoliciesthataffirmtheprocessingofwaste,forthepurposeof

recoveringenergyandrecyclables,andotherbeneficiallyusablematerials,asthepreferredmethodto

managesolidwastethatisnotreduced,reusedorrecycled;and

Whereas,since1982RamseyandWashingtonCountieshaveimplementedajointprogramfor

researching,developing,andimplementingthe“Ramsey/WashingtonCountyResourceRecovery

Project”(the“Project”),formerlycalledthe“Ramsey/WashingtonWaste‐to‐EnergyProject,”whichhas

includedrelianceonthewasteprocessingfacilityinNewport,MN(“Facility”)torecoverresourcesfrom

solidwastegeneratedintheCounties;and

Whereas,theCountieshaveenteredintoaJointPowersAgreementfortheResourceRecoveryProject,

datedDecember2006;and

Whereas,theCountieshavestronglysupportedwastereduction,reuse,recyclingandcompostinginthe

past,andwillcontinuetodosointhefuture,withtheaimofachievingatleasta75percentrecycling

goalby2030;and

Whereas,in2012theCountiesdeterminedthatamerchantapproachtowasteprocessingwasnot

possibleintheEastMetroarea,and,pursuanttotheMasterPlans,theCounties,throughtheProject,

begantoexploreoptionstoassurethecontinuationofwasteprocessing,includingconsiderationof

publicownership;and

Whereas,duringtheperiodof2013–2015theProjectBoardhasextensivelyanalyzedandevaluated

wastegenerationandmanagementdata,variouswastemanagementandconversiontechnologies,

financialinformation,policyoptionsandinformationgatheredthroughanextensivepublicinformation

andcommentprogram(the“AnalysisandEvaluation”),andhasestablishedavisionforfuturewaste

managementintheEastMetroarea,which,forprocessingofwaste,includesusingtheexistingresource

recoveryfacilityinNewportasafoundationforfutureeffortstoenablegreaterandimprovedrecycling

andrecoveryofresourcesfromwaste(the“ResourceRecoveryVision”);and

Whereas,theAnalysisandEvaluationandtheResourceRecoveryVisionshowcleareconomicand

environmentalprotectionbenefitstotheEastMetroarea;and

Whereas,theProcessingAgreementwithResourceRecoveryTechnologies(RRT)forprovisionof

processingservicesattheFacilityexpiresonDecember31,2015,andArticle9oftheProcessing

AgreementprovidesthattheCountieshaveanexclusiveoptiontopurchasetheFacilitythatcanbe

exercisedduringcalendaryear2015;and

Whereas,asaresultoftheAnalysisandEvaluation,theProjectrecognizesclearenvironmental,financial

andpolicybenefitstopublicownershipandoperationoftheFacilityinaccomplishingtheResource

RecoveryVision.

Whereas,TheProjectBoard,onMay28,2015(Resolution2015‐RR‐02)indicatedstronginterestin

recommendingthattheCountiespurchasetheFacilityanddirectedstafftoprepareamendmentstothe

existingJointPowersAgreement;and

16

Whereas,TheProjectBoardhasapprovedandrecommendedthattheCountyBoardsapproveanAsset

PurchaseAgreementbetweenResourceRecoveryTechnologies,LLCandRamseyandWashington

Counties;and

Whereas,inordertocompletethepurchase,andtoprepareforpublicownershipandoperation,there

areanumberofa*greementsthatmustbenegotiated,approvedandimplemented.Now,Therefore,Be

It

Resolved,TheRamsey/WashingtonCountyResourceRecoveryProjectBoardherebydirectsstaffand

attorneystoproceedwiththeprocurementofservices,usingthesolicitationmethodsoutlineinthe

attached,andnegotiationofa*greements,andtoreturntotheJointPowersBoardforapprovalofsaid

agreements.BeItFurther

Resolved,TheResourceRecoveryProjectBoarddirectsthatstaffandattorneysworkwiththeRamsey

CountyFinanceDepartmentinprocurementanddevelopmentofa*greements,butrecognizesthata

departurefromtheFinanceDepartment’ssolicitationprocessesareneededincertaincirc*mstances,

andthosedeparturesareindicatedintheattacheddocument.

Typeofa*greement

Numberofa*greementsor

Vendor

Briefdescription TypeofSolicitation

WasteDeliveryAgreements

50–60haulingagreements

FordeliveryorMSWtoRRForanapprovedTransferStation

DirectnegotiationwithanyandallhaulerslicensedtohaulmixedmunicipalsolidwasteinRamseyandorWashingtonCounty

Transferstation–Ramseyand/orWashingtonCountywaste

Waste

Connections/

SKB,

Republic

Advanced

Disposal

ReceiveMSWandtransfertoRRF

Directnegotiationwithownersandoperatorsoftransferstations,todeliverwastefromRamseyand/orWashingtonCountytotheFacility

Othercountywastedelivery

4–5Transferstations;multiplehaulersincludingwastefromSouthernTri‐CountiesandBlueEarthCounty

TransferordeliverMSWfromothercountiestoRRF–eachcontractisunique

Directnegotiationwithownersandoperatorsoftransferstations,orwastehaulersorlocalgovernmentstodeliverwastefromothercountiesRamseyand/orWashingtonCountytotheFacility

FuelAgreement

XcelEnergy,Inc. AcceptRDFasafuel

DirectNegotiationwithXcelEnergytobeassignedtheexistingFuelAgreement,andtonegotiateanextension

LandfillAgreements

PineBendLandfill,BurnsvilleLandfillAdvancedLandfill

AcceptresidueandrejectsfromRRF

DirectNegotiationforlandfillcapacityforresidue,rejectsandbulkywastetransferredfromtheFacility

Transportationvendors

Unknownnumber

Transportofmaterialto

RequestforBids,competitivesolicitation

17

landfill,XcelFacilities

Softwarelicensesandcontracts

Unknownnumber

ApplicationsoftwareforFacilityoperations,partsinventory,scalingofwaste,billingandrecordkeeping

DirectnegotiationwithRRT’sexistingvendors,asappropriate,tocontinuebusinessoperationsuntilsuchtimethattheJointPowersBoarddeterminesthatanalternateprocurementisappropriate.

Commodity(MetalMarkets)Agreements

Unknownnumber

Marketingofferrousandnon‐ferrousmetals

SpotmarketagreementsuntilsuchtimethatspecificationscanbedevelopedandaRequestforBidsthroughacompetitivesolicitation

Services,maintenance,repairs,spareparts

Unknownnumber

Varietyofa*greementsformaintenanceoffacilityandequipment,repair,parts,etc.

Directnegotiationsandrequestsforbids,dependingonthespecificityoftheserviceorequipment.

RollCall: Ayes–7(Bearth,Bigham,Huffman,McGuire,Miron,Ortega,Reinhardt)

No–1(Kriesel)

MotionCarried.

V.OtherBusiness

A.UpdateMeetingwithSouthernCounties

Ms.HunternotedthatsummaryofthetourofSouthernMinnesotaCountiesattendedbyCommissioner

Miron,WeikandBighaminthepacket.

CommissionerMironnotedthathewantedtothankstaffforsettingupthesetours.Allofthemhave

hadvalue.Theinterestincollaborationfromthosesoutherncountieswasverystrong.Their

commitmenttorecyclingandreuseisasstrongasourcounties.Theotherthingthatwasimpressivewas

theamountofworkandeffortandsafetymeasuresthatit*landfillrequires.Theamountoflandmass

thatwasneededwasalsonoted.It’snotapreferredalternativebutwedohaveawastehierarchyandit

ispartofitatthistime.Weallhopetoreachzerowaste.CommissionerWeikstatedthatshethoughtit

wasfascinatingtoseethelandfills.Shewasimpressedwiththeintensityofconcernofthecounties

withrespecttothedecisionofthisBoard.Theywantedreassurancethatifwemoveforward,wearestill

interestedindoingbusinesswiththem.BothCommissionerMironandWeiknotedthattheywere

impressedwiththeefficienciesfoundwiththehaulingandbackhaulingoperations.

CommissionerKrieselaskedwhatpercentofwastethatgoestoNewportfacilitycomesfromother

counties.Ms.Hunterrepliedthat320,000tonsofwastecomesfromRamseyandWashingtonCounties,

20,000tonsfromsoutherncountiesandtheremainderfromothercounties

Ms.Hunternotedthatthenextmeetingisscheduledfor:

Thursday,October22,2015,9:00a.m.,MinnesotaCountiesInterGovernmentalTrust(MCIT),100EmpireDrive,Suite100,SaintPaul

Thursday,December3,2015,9:00a.m.,Locationtobedetermined.

18

CommissionerBighammoved,secondedbyCommissionerHuffman,toadjournthemeeting.Motioncarried.

________________________________

CommissionerFranMiron,Chair October22,2015

19

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: IV.a.

SUBJECT: ApprovalofBylaws

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

ApprovetheBylawsoftheRamsey/WashingtonRecyclingandEnergyBoard(R&EBoard).(Thisactionrequiresatwo‐thirds(2/3)majorityforapproval)

EXECUTIVESUMMARY:

TheJointPowersAgreementprovidesthattheR&EBoardshalladoptBylawstogovernitsoperations.StaffandattorneyshavepreparedproposedBylaws.ApprovalandamendmentoftheBylawsmustbebyatwo‐thirds(2/3)majorityoftheR&EBoard.

TheBylawsincludethefollowingArticlesI. BoardGovernanceandOperations

II. Management,AdministrationandStaffing

III. FacilityOperations

IV. FiscalYear,BudgetandAudit

V. RecordsandReports

VI. FinancialControls

VII. Miscellaneous

Thereareseveralsectionscurrentlylabeled“Reserved.”Theseareincompleteatthistime,andwillbe

broughtforwardasamendmentstotheR&EBoardatafuturedate.

ATTACHMENTS:

1. BylawsoftheRamsey/WashingtonRecycling&EnergyBoard

2. Resolution

FINANCIALIMPLICATIONS:

None.

20

SUBJECT:ApprovalofBylaws

Coversheet Page 2 of 2

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

21

BYLAWS OF THE RAMSEY/WASHINGTON RECYCLING AND ENERGY BOARD

Adopted October __, 2015

ARTICLE I

RAMSEY/WASHINGTON RECYCLING AND ENERGY BOARD

The Ramsey/Washington Recycling and Energy Board (the “Board”) is governed by the amended and restated joint powers agreement by and between Ramsey County and Washington County (each a “County” and together the “Counties”) dated September __, 2015, as it may be amended from time to time (the “Joint Powers Agreement”). These Bylaws are adopted pursuant to Article IV, Section C of the Joint Powers Agreement, are effective as of the date of their adoption by the Board and shall remain in effect for such time as the Board continues to exist pursuant to the Joint Powers Agreement. Definitions of the terms contained in the Joint Powers Agreement shall apply in these Bylaws unless otherwise expressly stated herein.

ARTICLE II

BOARD GOVERNANCE AND OPERATIONS

Section 1. Board Meetings.

(a) Open Meeting Law. All meetings of the Board and Board committees shall be conducted pursuant to the Minnesota Open Meeting Law. (Minnesota Statutes, Chapter 13D).

(b) Regular Meetings. The Board shall meet on a regular basis, with an annual schedule determined at its first meeting each calendar year. The Chair, in consultation with the Vice Chair, may cancel a regular meeting upon furnishing reasonable notice to each member of the Board.

(c) Special Meetings. The Board may hold special meetings on an as needed basis, to be called at the discretion of the Chair, in consultation with the Vice Chair. Notice of special meetings, describing the date, time, place, and purpose of the meeting shall be delivered to Board members at least five (5) days prior to each meeting. Public notice of Board meetings shall be published as required by the Minnesota Open Meeting Law.

(d) Emergency Meetings. Emergency meetings may be called in compliance with Minn. Stat. § 13D.04, subd. 3.

(e) Quorum and Actions of the Board. The presence of five (5) Board members at a meeting shall constitute a quorum. Unless otherwise required by law, the Joint Powers Agreement, or Robert’s Rules of Order, actions of the Board are taken by a majority vote of Board members present. Actions that, pursuant to the Joint Powers Agreement, require a two-thirds majority, must have affirmative votes from six Board

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2

members. A County commissioner designated as an alternate Board member by a County may vote and be counted for purposes of establishing a quorum in place of an absent Board member from that County. All resolutions of the Board shall be in writing, signed by the Chair and attested to by the Secretary/Treasurer. All other actions of the Board shall be by motion recorded in the written minutes. The Board’s meeting minutes and actions shall be recorded in a journal, in compliance with the Minnesota Data Practices Act and the Minnesota Open Meetings Law.

(f) Conduct of Meetings. Meetings of the Board shall be conducted pursuant to the most recent edition of Robert’s Rules of Order.

(g) Meetings by Interactive Television or Other Electronic Means. At the discretion of the Chair, in consultation with the Vice Chair, Board meetings may be conducted by interactive television in compliance with the conditions and requirements set forth in Minn. Stat. §13D.02. At the discretion of the Chair, in consultation with the Vice Chair, in emergency conditions, Board meetings may be conducted by telephone or other electronic means in compliance with the conditions and requirements set forth in Minn. Stat. §13D.021.

Section 2. Board Members.

(a) Board Members. As provided in the Joint Powers Agreement, the Board shall consist of four commissioners from Washington County and five commissioners from Ramsey County, as appointed by each County. The Counties may replace their respectively designated Board members at any time, at their discretion. Each County also may designate alternate commissioners to serve on the Board in the absence of a County’s representative Board member. Board members and alternates shall not receive any salary for their services, provided however that the Board may provide for expense reimbursem*nts to the extent permitted by law.

(b) Ex-Officio Members. The Board may appoint representatives from the City of Newport, Minnesota (as provided in the Joint Powers Agreement) and the Minnesota Pollution Control Agency to serve as a non-voting, ex officio members of the Board. From time to time, the Board may appoint one or more additional non-voting, ex officio Board members.

Section 3. Board Committees.

(a) Standing Committees. The Board will have three standing committees as set forth below. The standing committees are subject to the orders of the Board and committee actions may not conflict with actions or directions of the Board. Subject to the notice requirements set forth in Section 1, committee meetings may be held at the discretion of the respective chairperson of each committee.

(1) Executive Committee. An Executive Committee is created, which shall consist of the Chair, the Vice Chair, the Secretary/Treasurer. The Executive Committee shall have general supervision of the affairs of the Board between its meetings, make recommendations to the Board and perform such other duties as

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3

specified in the Joint Powers Agreement, in these Bylaws, or as delegated by the Board. The Executive Committee is authorized to solicit bids and requests for proposals, and to execute contracts, including any amendments that are included in the approved annual Facility Budget or Joint Activities Budget and are within the authority of the Board to execute. The Board may delegate other functions and authority to the Executive Committee at its discretion. For voting, the presence of at least one committee member from each County is required.

(2) Budget Committee. A Budget Committee is created, which shall consist of the Secretary/Treasurer, and two additional commissioners, with the total makeup of the Committee including one commissioner from Washington County and two commissioners from Ramsey County. Members of the Budget Committee shall be appointed by the Chair each year. The Budget Committee is authorized to develop and oversee the Joint Activities Budget and the Facility Budget and make recommendations for these budgets to the Board.

(3) Facility Committee. A Facility Committee is created, which shall consist of three commissioners, two from Ramsey County and one from Washington County. The Facility Committee shall be appointed by the Chair each year. The Facility Committee is authorized to monitor management of Facility operations and Facility operational procedures and policies, and make recommendations to the Executive Committee or Board as appropriate to ensure efficient management and operations of the Facility.

(b) Ad Hoc Committees. The Board may establish ad hoc committees as it deems necessary and desirable. Such ad hoc committees may take actions to execute their duties or may be advisory committees. Each ad hoc committee must include a representative from each County.

Section 4. Officers. The Board shall elect a Chair, a Vice Chair, a Secretary/Treasurer, and other officers as determined appropriate by the Board. The officers of the Board shall be elected as provided below by the Board at the first meeting of the Board in a calendar year involving a quorum. Each officer shall have the powers and duties specified in these Bylaws, and as the Board may prescribe from time to time. An office vacated by resignation of an office shall be filled by Board action.

(a) Chair. The Chair of the Board shall rotate on a biennial basis between commissioners from each County. The Chair in 2016 shall be held by Washington County, and the biennial rotation shall begin in 2017 with Ramsey County assuming the Chair. The Chair of the Board shall preside (when present) at all Board meetings. The Chair is authorized to execute agreements on behalf of the Board and exercise and perform such other powers and duties as may be from time to time assigned to the Chair by the Board.

(b) Vice Chair. The Vice Chair of the Board shall also rotate, and shall be from the County that does not hold the Chair. The Vice Chair in 2016 shall be held by Ramsey County and the biennial rotation shall begin in 2017 with Washington County

24

4

assuming the Vice Chair. In the absence or disability of the Chair, the Vice Chair shall perform all of the duties of the Chair and shall have all the powers of, and be subject to all the restrictions upon, the Chair.

(c) Secretary/Treasurer. The Secretary/Treasurer shall be elected on a biennial basis, with the first term beginning in October 2015 and continuing through 2017. The Secretary/Treasurer shall perform, or cause to be performed, the following duties: (i) official recording of the minutes of all proceedings of the Board meetings and actions; (ii) provision for notice of all meetings of the Board; and (iii) authentication of the records of the Board. In addition, the Secretary/Treasurer shall oversee the Board’s budget and finances. In the absence of the Chair and Vice Chair, the Secretary/Treasurer shall preside over the Board.

ARTICLE III

MANAGEMENT, ADMINISTRATION AND STAFFING

Section 5. Board Administration.

(a) Joint Leadership Team. As set forth in the Joint Powers Agreement, the Joint Leadership Team shall oversee Board administration and carry out the functions of the Board, as set forth in the Joint Powers Agreement and in these Bylaws, and as directed by the Board from time to time. The Joint Leadership Team will oversee and manage any employees of the Board, consultants to the Board, and any County staff assigned to carry out Board functions.

(b) Administrative Functions. The following administrative functions are necessary for the Board’s operation. Entities carrying out these functions shall be compensated as provided for in specific purchase of service or other agreements.

(1) Fiscal Agent. As set forth in the Joint Powers Agreement, the Ramsey County Finance Department shall act as the Fiscal Agent on behalf of the Board, and shall provide any and all financial management, accounting and reporting services necessary or convenient for the Board. The Board may conform to the procurement policies of either County, as it deems appropriate. The Washington County Accounting and Finance Department will be consulted on any future County bonding or major Board finance issues that impact Washington County.

(2) Legal Representation. As set forth in the Joint Powers Agreement, the Ramsey County Attorney’s Office and the Washington County Attorney’s Office are attorneys for the Board. Any special legal counsel shall be designated and chosen with the advice of the Ramsey and Washington County Attorney’s Offices.

(3) Human Resources. The Board shall select an agent to provide Human Resources services for its employees. As provided in the Joint Powers Agreement, employees of the Board are not employees of either County. Initially the Ramsey County Human Resources Department shall provide human resources

25

5

services for the Board, pursuant to a purchase of services agreement between the Board and Ramsey County.

(4) Information Services. The Board shall decide how to procure information services for its operations. The Board shall procure its own hardware and software, and support services in the manner it chooses. The Board may enter into a purchase of services agreement with the Information Services Department of either County for elements of IT support. Beginning in 2016 the Ramsey County Information Services Department shall provide those information services for the Board identified in a purchase of services agreement.

Section 6. Staffing and Consultants.

(a) Staffing. The Counties may from time to time designate employees to perform work on behalf of the Board, including members of the Joint Leadership Team. The Board also may authorize the Joint Leadership Team to hire and maintain staff to exclusively work for the Board (“Board Staff”). The Board hereby delegates authority to the Joint Leadership Team to hire (consistent with the Facility Budget or Joint Activities Budget, as applicable) and supervise Board Staff. At all times, Board Staff shall be employees of the Board and not employees of either County, even if one of the Counties provides human resources services. The Board hereby further directs the Joint Leadership Team to oversee development of employee policies applicable to Board Staff.

(b) Consultants. The Board may retain such consultants as may be needed to render services to or perform functions of the Board, consistent with the annual Facility Budget or Joint Activities Budget, as applicable.

(c) Reimbursem*nt. Staffing and other services provided by the Counties to the Board shall be reimbursed at rates negotiated during preparation of the annual Facility Budget or annual Joint Activities Budget, or as set forth in specific service agreements, as applicable.

Section 7. Facility Management.

(a) The Joint Leadership Team will supervise Facility business operations and the transition of these functions to public operation of the Facility. Such business functions include, but are not limited to: finance and accounting (including budgeting, contract management, payroll, inventory,), information services, human resources (including recruiting, training labor relations, and safety), Facility engineering (on-going operation and design updates), permit compliance, and Facility business relations.

(b) [Reserved]

Section 8. Joint Activities. Under the supervision of the Joint Leadership Team, County staff and Project employees will carry out the Board’s Joint Activities, in accordance with the County Board-approved Joint Activities Budget.

26

6

ARTICLE IV

FACILITY OPERATIONS

[RESERVED]

ARTICLE V

FISCAL YEAR, BUDGET AND AUDIT

Section 9. Fiscal Year. The Fiscal Year of the Board shall be the calendar year.

Section 10. Facility Budget.

(a) Enterprise Fund. In the normal course of Facility operations, the Board will endeavor to operate the Facility Budget as an enterprise fund.

(b) Annual Facility Budget. The Budget Committee will prepare the annual Facility Budget for Board approval each year on or prior to August 1. The annual Facility Budget does not require approval of the Counties, provided however, that the respective Counties must approve any County contributions to the annual Facility Budget other than the initial contributions set forth in the Joint Powers Agreement.

(c) Operating Reserve Fund.

(1) Establishment of Operating Reserve Fund; Size and Scope. The Board shall establish an operating reserve fund, initially equivalent to $10,000,000.00. Ramsey County’s initial obligation is equivalent to 73% of the total operating reserve fund amount ($7,300,000.00) and Washington County’s obligation is equivalent to 27% of the total operating reserve fund amount ($2,700,000.00). Pursuant to the Joint Powers Agreement, each County has agreed to commit or hold sufficient funds for its respective obligation for the operating reserve fund.

(2) Review and Modification. On an annual basis, the Board shall review the size and scope of the operating reserve fund, including in its analysis an evaluation of risks related to Facility operations and financing. If a modification in the size of the operating reserve fund is determined necessary or appropriate, the Board shall notify the Counties, who shall modify their funding allocations to be sufficient for their respective obligations to the operating reserve fund.

(3) Transfer of Funds From Counties to Board. If the Board in its sole discretion determines there would be a material adverse effect on the Facility, the Facility financing, Facility employees, or Facility operations, it may request delivery from the Counties operating reserve funds in an amount it

27

7

determines to be reasonably necessary to avoid such material adverse effect. The amount requested shall be contributed by each County in proportion to their respective obligations, 73% from Ramsey County and 27% from Washington County.

(d) Facility Equipment Maintenance and Replacement Fund. The Board shall establish a facility equipment maintenance and replacement fund, to be incorporated into the Facility Budget. The purpose of this fund is to assure sufficient resources for major maintenance projects, as well as major equipment replacement. The Facility Committee shall identify the size, scope, and schedule for establishing this fund.

(e) Payment in Lieu of Taxes. The Board shall make payments in lieu of taxes to local government entities with taxing jurisdiction (excluding the state of Minnesota and fiscal disparity) in amounts equal to the taxes that would be applicable to the Facility if it were classified as commercial/industrial property privately owned. The Washington County Department of Property Records and Taxpayer Services shall prepare and deliver to the Board a note which calculates the amount of tax due to the local government entities as if the Facility were classified as commercial/industrial property privately owned. The Board shall make payments in lieu of taxes to the Washington County Department of Property Records and Taxpayer Services, to be distributed to the taxing districts pursuant to Minn. Stat. § 276.111 and § 276.11. Payments will be made on or before May 15 and October 15 of each year.

Any special assessments will be paid by the Board as separately billed by the Washington County Department of Property Records and Taxpayer Services.

Section 11. Joint Activities Budget. The Budget Committee will prepare a two year budget for Joint Activities Budget for the Board approval each year on or prior to August 1. The Board will submit the Joint Activities Budget for approval of the Counties (for the Counties respective contributions) on or prior to September 1 each year.

ARTICLE VI

RECORDS AND REPORTS

Section 12. General Requirements. The books and records of the Board shall be maintained in compliance with the Minnesota Data Practices Act.

Section 13. Governance Documents. The Board shall keep at its registered office or its principal executive office, or in an authorized repository, the following governance documents:

(a) The Joint Powers Agreement and all amendments thereto;

(b) The Bylaws and all amendments thereto;

28

8

(c) A list of the names and addresses of the Board’s current Board members and officers; and

(d) A journal of the Board’s meeting minutes and actions, in compliance with the Minnesota Data Practices Act and the Minnesota Open Meetings Law and as set forth in ARTICLE IISection 1 and Section 14.

Section 14. Other Records. The accounting books and records and minutes of proceedings of the board and any committee shall be kept at any place or places designated by the Board, or, in the absence of the designation, at the principal office of the Board. The minutes shall be kept in written or electronic form and the accounting books and records shall be kept either in written or electronic form or in any other form capable of being converted into written or electronic form within a reasonable time.

Section 15. Inspection of Records. Each Board member shall have the absolute right at any reasonable time to inspect all Board books, records, and documents of every kind.

Section 16. Records Retention. The Board shall establish and implement a records retention policy, consistent with the Requirements of the Minnesota Data Practices Act, Minn. Stat. §138.17, et seq., and other applicable laws. The Board may contract with either County for assistance with implementing records retention.

ARTICLE VII

FINANCIAL CONTROLS

Section 17. Fiscal Policy and Procedures. The Board shall follow the fiscal policies and procedures set forth in the Fiscal Agency Agreement with Ramsey County. The Board may establish additional fiscal or financial policies, procedures and controls as it deems necessary and as consistent with these Bylaws and any current Fiscal Agency Agreement.

Section 18. Authorized Signatories/Execution of Documents. The Chair and the Secretary are authorized to execute documents on behalf of the Board. The Board may authorize any other officer or officers, or agent or agents, to enter into any contract or execute and deliver any instrument in the name and on behalf of the Board, and such authority may be general or confined to specific instances.

Section 19. Expenditures.

(a) Facility Expenditures. The Joint Leadership Team is authorized to enter into agreements and commit the Board to payment obligations in an emergency in order to maintain facility operations with limitations on authority to be outlined in the Board’s fiscal policy.

(b) Joint Activities Expenditures. The Joint Leadership Team is authorized to enter into agreements or financial commitments consistent with the Board’s joint activities budget in order to achieve the purposes of the Joint Powers Agreement, not to exceed $50,000

29

9

dollars without specific Board authorization, subject to approval by County Attorneys and in accordance with Board’s fiscal policies.

Section 20. Debt.

(a) Supermajority Approval Required. As provided in the Joint Powers Agreement, any issuance of debt by the Board must be approved by a two-thirds (2/3) majority of the full governing body of the Board.

(b) Bonding. [Reserved.]

Section 21. Loans. [Reserved.]

Section 22. Checks, Drafts, Notes. All checks, drafts, or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Board shall be signed by such officer or officers, agent or agents of the Board and in such manner as shall from time to time be determined by resolution of the Board.

Section 23. Insurance. [Reserved.]

ARTICLE VIII

MISCELLANEOUS

Section 24. Principal Place of Business. The Board’s principal place of business of the Board shall be located at 2785 White Bear Avenue, Suite 350, Maplewood, MN 55109.

Section 25. Amendment. These bylaws may be amended from time-to-time by resolution of the Board duly adopted upon a two-thirds (2/3) majority vote of the full Board; provided, however, that no such amendment shall be adopted unless at least thirty (30) days written notice thereof has previously been given to all members of the Board. Such notice shall identify the section or sections of the Bylaws proposed to be amended.

Section 26. Governing Law; Priority of Documents. These Bylaws are governed and construed in accordance with the laws of the State of Minnesota. In the event of conflicting provisions between the Joint Powers Agreement as may be amended from time to time, these Bylaws, other actions of the Board, the provisions shall govern in the following order: the Joint Powers Agreement, the Bylaws, and other actions of the Board.

Section 27. Severability. A determination that any provision of these Bylaws is for any reason inapplicable, invalid, illegal or otherwise ineffective shall not affect or invalidate any other provision of these Bylaws.

30

RESOLUTIONR&EB2015‐__

Whereas,TheRamsey/WashingtonRecyclingandEnergyBoard(the“R&EBoard”)isgovernedbythe

amendedandrestatedjointpowersagreementbyandbetweenRamseyCountyandWashingtonCounty

datedSeptember22,2015,(“JointPowersAgreement”);and

Whereas,ArticleIV,SectionCoftheJointPowersAgreementprovidesthattheR&EBoardshalladopt

Bylawstogovernitsoperations;and

Whereas,theJointPowersAgreementfurtherprovidesthatadoptionandamendmentoftheBylaws

requiresatwo‐thirds(2/3)majorityoftheR&EBoard;and

Whereas,theJointLeadershipTeam,workingwithattorneysandconsultants,haspreparedBylawsfor

considerationbytheR&EBoard.Now,therefore,beit

Resolved,theRamsey/WashingtonRecyclingandEnergyBoardherebyadoptstheBylawsofthe

Ramsey/WashingtonRecyclingandEnergyBoard.

Commissioner: Aye Nay _______________________________

Bearth ___ ___ FranMiron,BoardChair

Bigham ___ ___

Carter ___ ___ _________________________

Huffman ___ ___ Date

Kriesel ___ ___

Ortega ___ ___

Miron ___ ___ ______________________________

Reinhardt ___ ___ Secretary/Treasurer

Rettman ___ ___

McGuire(Alt) ___ ___ __________________________

Weik(Alt) ___ ___ Date

31

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: IV.b.

SUBJECT: ElectionofSecretary/Treasurer

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

NominateandelecttheRamsey/WashingtonRecyclingandEnergyBoardSecretary/Treasurer.

EXECUTIVESUMMARY:

TherecentamendmentstotheJointPowersAgreementthatcreatestheRamsey/WashingtonRecyclingandEnergyBoardstatesthattherearethreeofficers:Chair,ViceChairandSecretary/Treasurer.TheBylawsproposedforapprovalonOctober22,2015specifythattheChairandViceChairthatwerecurrentlyservingin2015wouldcontinueinthoseroles,but,sincethepositionofSecretary/Treasurerisnew,anelectionmustoccur.TheSecretary/Treasurercanbefromeithercounty.

TheBylawsstatethatthe“Secretary/Treasurershallbeelectedonabiennialbasis,withthefirsttermbeginninginOctober2015andcontinuingthrough2017.TheSecretary/Treasurershallperform,orcausetobeperformed,thefollowingduties:(i)officialrecordingoftheminutesofallproceedingsoftheBoardmeetingsandactions;(ii)provisionfornoticeofallmeetingsoftheBoard;and(iii)authenticationoftherecordsoftheBoard.Inaddition,theSecretary/TreasurershalloverseetheBoard’sbudgetandfinances.IntheabsenceoftheChairandViceChair,theSecretary/TreasurershallpresideovertheBoard.”

ATTACHMENTS:

None.

FINANCIALIMPLICATIONS:

None.

32

SUBJECT:ElectionofSecretary/Treasurer

Coversheet Page 2 of 2

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

33

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: IV.c.

SUBJECT: CommitteeResponsibilities

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

Approvecommitteedescriptions.

EXECUTIVESUMMARY:

TheBylawsoftheRamsey/WashingtonRecyclingandEnergyBoardprovideforthreestandingcommittees.

I. ExecutiveCommitteeconsistsoftheChair,theViceChair,andtheSecretary/Treasurer.The

ExecutiveCommitteehasgeneralsupervisionoftheaffairsoftheBoardbetweenitsmeetings,

makesrecommendationstotheBoardandperformssuchotherdutiesasspecifiedintheJoint

PowersAgreement,intheBylaws,orasdelegatedbytheBoard.

II. BudgetCommitteeconsistsoftheSecretary/Treasurer,andtwoadditionalcommissioners,with

thetotalmakeupoftheCommitteeincludingonecommissionerfromWashingtonCountyand

twocommissionersfromRamseyCounty.MembersoftheBudgetCommitteeareappointedby

theChaireachyear.

III. FacilityCommitteeconsistsofthreecommissioners,twofromRamseyCountyandonefrom

WashingtonCounty.TheFacilityCommitteeisappointedbytheChaireachyear.TheFacility

CommitteeisauthorizedtomonitormanagementofFacilityoperationsandFacilityoperational

proceduresandpolicies,andmakerecommendationstotheExecutiveCommitteeorBoardas

appropriatetoensureefficientmanagementandoperationsoftheFacility.

Staffhavedevelopeddescriptionsforeachofthesecommittees,includingthescopeofresponsibilitiesforeach.TheR&EBoardisrequestedtoadoptthesecommitteedescriptions.CommitteeappointmentswillbemadeinJanuary2016bytheChairandappointmentsareheldforoneyear.

ATTACHMENTS:

1. CommitteeDescriptionsforExecutive,FacilityandBudgetCommittees

FINANCIALIMPLICATIONS:

None.

34

SUBJECT:CommitteeAppointments

Coversheet Page 2 of 2

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

35

EXECUTIVECOMMITTEEPolicyTheExecutiveCommitteeoftheRamsey/WashingtonRecyclingandEnergyBoard(R&EBoard)isauthorizedtosolicitbidsandrequestsforproposals,andtoexecutecontracts,includinganyamendmentsthatareincludedintheapprovedannualFacilityBudgetorJointActivitiesBudgetandarewithintheauthorityoftheR&EBoardtoexecute.TheR&EBoardmaydelegateotherfunctionsandauthoritytotheExecutiveCommitteeatit*discretion.TheExecutiveCommitteeshallhavegeneralsupervisionoftheaffairsoftheR&EBoardbetweenitsBoardmeetings,makerecommendationstotheR&EBoardandperformsuchotherdutiesasspecifiedintheJointPowersAgreement,intheBylaws,orasdelegatedbytheR&EBoard.Guidelines

CreatedbytheJointPowersAgreement.

TheExecutiveCommitteeconsistsofthe3members,theChair,theViceChair,theSecretary/Treasurer.

Forvoting,thepresenceofatleastonecommitteememberfromeachCountyisrequired.

MembersoftheExecutiveCommitteeareelectedbytheR&EBoard.

Responsibility1. MonitorFacilityandJointActivities.2. Authorizeprocurementprocesses.3. ApproveandauthorizeexecutionofcontractsandamendmentsasapprovedinBudget4. Implementadditionalfunctionsasdelegated.5. Performotherdutiesasassigned.6. MakerecommendationstotheR&EBoard.ThecommitteewilloperateinaccordancewithoperatingproceduresestablishedbytheR&EBoard.Meetingsarescheduledasnecessary.Source

ApprovalofAmendedandRestatedRamsey/WashingtonRecyclingandEnergyBoardJointPowersAgreementResolutions(WashingtonCountyBoard#2015‐160andRamseyCountyB2015‐296),September22,2015

Ramsey/WashingtonRecyclingandEnergyBoardapprovalofBylaws,October22,2015StandingcommitteesaresubjecttotheordersoftheR&EBoardandcommitteeactionsmaynotconflictwithactionsordirectionsoftheR&EBoard.SubjecttothenoticerequirementssetforthinArticleII,SectionIoftheR&EBoardBylaws,committeemeetingsmaybeheldatthediscretionoftherespectivechairpersonofeachcommittee.

36

FACILITYCOMMITTEEPolicyTheFacilityCommitteeisauthorizedtomonitormanagementofFacilityoperationsandFacilityoperationalproceduresandpolicies,andmakerecommendationstotheRamsey/WashingtonRecyclingandEnergyBoardExecutiveCommitteeorRamsey/WashingtonRecyclingandEnergyBoard(R&EBoard)asappropriatedtoensureefficientmanagementandoperationsoftheFacility.Guidelines

TheFacilityCommitteeconsistsofthe3members,includesonecommissionerfromWashingtonCountyandtwocommissionersfromRamseyCounty.

MembersoftheFacilityCommitteeareappointedbytheChairoftheR&EBoardeachyear.

Whenvotesoccuramemberofeachcountymustbepresent.

Responsibility1. MonitorFacilityoperations.2. MonitorFacilityoperationalproceduresandpolicies.3. ReviewnewtechnologiesthatareappropriatetotheFacility4. ReviewmajorFacilityimprovementplans.5. MakeFacilityrecommendations,includingcapitalandtechnologyimprovements,totheR&EBoard.6. Otherdutiesasassigned.ThecommitteewilloperateinaccordancewithoperatingproceduresestablishedbytheR&EBoard.Meetingsarescheduledasnecessary.Source

ApprovalofAmendedandRestatedRamsey/WashingtonRecyclingandEnergyBoardJointPowersAgreementResolutions(WashingtonCountyBoard#2015‐160andRamseyCountyB2015‐296),September22,2015

Ramsey/WashingtonRecyclingandEnergyBoardapprovalofBylaws,October22,2015StandingcommitteesaresubjecttotheordersoftheR&EBoardandcommitteeactionsmaynotconflictwithactionsordirectionsoftheR&EBoard.SubjecttothenoticerequirementssetforthinArticleII,SectionIoftheR&EBoardBylaws,committeemeetingsmaybeheldatthediscretionoftherespectivechairpersonofeachcommittee.

37

BUDGETCOMMITTEEPolicyTheBudgetCommitteeisauthorizedtodevelopandoverseetheJointActivitiesBudgetandtheFacilityBudgetandmakebudgetandfinancialrecommendationstotheRamsey/WashingtonRecyclingandEnergyBoard(R&EBoard).Guidelines

TheBudgetCommitteeconsistsofthe3members,theSecretary/TreasurerandtwoadditionalR&EBoardcommissioners.

TheBudgetCommitteeincludesonecommissionerfromWashingtonCountyandtwocommissionersfromRamseyCounty.

MembersoftheBudgetCommitteeareappointedbytheChairoftheR&EBoardeachyear.

Whenvotesoccuramemberofeachcountymustbepresent.

Responsibility1. Analyzeandevaluatefinancialneeds.2. DevelopJointActivitiesandFacilitytwo‐yearbudgetsforrecommendationtotheR&EBoard.3. Reviewandoverseebudgetexpenditures.4. RecommendfinancialsolutionstotheR&EBoard.5. OverseeimplementationofCountyBoardfinancialdecisions.6. DevelopandmonitorfinancialpoliciesfortheR&EBoard.7. OverseeandmakerecommendationsontheOperatingReserveFund,EquipmentandMaintenance

Fund,andR&EBoardFundBalance.8. Otherdutiesasassigned.ThecommitteewilloperateinaccordancewithoperatingproceduresestablishedbytheR&EBoard.Meetingsarescheduledasnecessary.Source

ApprovalofAmendedandRestatedRamsey/WashingtonRecyclingandEnergyBoardJointPowersAgreementResolutions(WashingtonCountyBoard#2015‐160andRamseyCountyB2015‐296),September22,2015

Ramsey/WashingtonRecyclingandEnergyBoardapprovalofBylaws,October22,2015StandingcommitteesaresubjecttotheordersoftheR&EBoardandcommitteeactionsmaynotconflictwithactionsordirectionsoftheR&EBoard.SubjecttothenoticerequirementssetforthinArticleII,SectionIoftheR&EBoardBylaws,committeemeetingsmaybeheldatthediscretionoftherespectivechairpersonofeachcommittee.

38

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: IV.d.

SUBJECT: ExOfficioMembers:CityofNewport,MPCA

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

AuthorizetheChairtosendinvitationstotheCityofNewportandMinnesotaPollutionControlAgency(MPCA)requestingeachtonameanindividualtobeanon‐voting,ExOfficiomemberoftheR&EBoard,whowouldthenbeappointedattheDecembermeeting.

EXECUTIVESUMMARY:

AsprovidedintheJointPowersAgreement,theR&EBoardmayappointarepresentativefromtheCityofNewport,Minnesotatoserveasanon‐voting,exofficiomemberoftheR&EBoard,aswellasarepresentativefromtheMPCA.

ATTACHMENTS:

None.

FINANCIALIMPLICATIONS:

None.

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

39

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: V.

SUBJECT: StatusReport:ConditionsPrecedenttoClosing

TYPEOFITEM: ☒ INFORMATION ☐ POLICYDISCUSSION ☐ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

Forinformationonly.

EXECUTIVESUMMARY:

TheRamsey/WashingRecyclingandEnergyBoard(R&EBoard)hasenteredintoanAssetPurchaseAgreement(APA)betweentheR&EBoardandResourceRecoveryTechnologies(RRT),effectiveSeptember22,2015.Includedinsection5.02(a)oftheAPAareseveralconditionsprecedenttoclosing.TheseconditionsmustbecompletedtothesatisfactionoftheR&EBoard,orbewaivedbytheR&EBoard,byDecember4,2015,inordertoproceedwithclosingthepurchaseoftheFacility.Thereisasignificantamountofworkinvolvedinaddressingtheseconditions,whichisongoing.Staffandattorneyswillprovideanupdateonthestatusoftheconditions.ExcerptfromtheAssetPurchaseAgreement5.02PurchaserConditionsPrecedenttoClosing.

(a) Thefollowingconditionsmustbecompletedtothereasonablesatisfactionof

PurchaserorwaivedbyPurchaserinitssolediscretiononorpriortoDecember4,2015,andSeller

agreestoreasonablycooperatewithPurchasertocompletetheconditionsprecedent(provided,

however,thatSellershallhavenoliabilityforanyfailureofsuchclosingconditionstobemenor

shallSellerbeobligatedtomakeanypaymentstoanythirdpartiesinordertosatisfysuchclosing

conditions):

(1) VerificationofProcessingCapacity.Purchasershallretainconsultantsand

engineersasitdeemsappropriatetoassessandtestthebusinesssoftwareandFacilitybusiness

functionscompatibilitywithPurchaser’shardwareandbusinessfunctions,andtoconfirmthe

processingcapacity,processingcapability,operationalsafetyandlimitationsoftheFacility.The

consultantsandengineersmustconfirmthattheFacilitycanbesafelyoperatedtoprocess

municipalsolidwasteinquantitiesandcapacitiestoadequatelyfulfilltheFuelSupplyAgreement.

(2) ConfirmationofWasteDelivery.Purchasershallretainconsultantsand

engineerstoconfirmtheamountofwastedeliveryneededtooperatetheFacilityinamannerthatcomplieswiththerequirementsoftheFuelSupplyAgreementandthePurchasermustconfirmthatanadequateamountofwastewillbeavailabletotheFacilityatcommercialrates.

40

SUBJECT:StatusReport:ConditionsPrecedenttoClosing

Coversheet Page 2 of 2

(2) FuelSupplyAgreement.PurchasershallobtainapprovalfromXcelEnergy

fortheFuelSupplyAgreementtobeassignedtoPurchaserandacommitmentfromXcelEnergyto

enteranewfuelsupplyagreementwithPurchaser,orinthealternative,PurchaserandXcelEnergy

shallenteranewfuelsupplyagreement.

(4) ThirdPartyTransitionFacilityOperator.Purchasershallcontractwitha

suitablepartytooperatetheFacilityonatransitionalbasisatcommercialratesforaperiodoftwo(2)yearsormore.

(5) Seller’sUnionContract.SellerandtheInternationalBrotherhoodof

ElectricalWorkersLocalUnionNo.23(the“Union”)shallprovidedocumentationamendingoragreeingtoamendtheLaborAgreementtobeinaformthatcanlegallybeassumedbyPurchaserandisreasonablyacceptabletoPurchaser(oragreeingenterintoanewagreementreasonablyacceptabletoPurchaser),andconfirmingthattheUnionwillconsenttoassignmentoftheLaborAgreement,asamended,toPurchaserorPurchaser’sthirdpartytransitionoperator.Purchasershallhavenoobligationtoassumeanypre‐ClosingliabilityofSellerrelatingtotheLaborAgreementortheamendmentthereof.

(6) TransferofAdequateRealPropertyRights.PurchasermustconfirmtheRealProperty,includingeasem*ntsandlicensesareadequatetooperatetheFacility,includingrightstoaroadaccesseasem*ntwhichwillbeheldbyapublicentity.

ATTACHMENTS:

None.

FINANCIALIMPLICATIONS:

None.

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

41

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VI.a.i.

SUBJECT: 2015BudgetStatusReport

TYPEOFITEM: ☒ INFORMATION ☐ POLICYDISCUSSION ☐ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

Forinformationonly.

EXECUTIVESUMMARY:

TheJointStaffCommitteereportedonaregularbasisonbudgetstatustotheResourceRecoveryProjectBoardandtheJointLeadershipTeamwillcontinuetodosototheRecyclingandEnergyBoard(R&EBoard).TheAmendedandRestatedJointPowersAgreementprovidesinpartVII.F.2.thatProjectBoardfundsexistingatthetimethatJPAwasamendedaretoberetainedbytheR&EBoardandaccountedforintheJointActivitiesBudget.Attachedisareporton2015year‐to‐daterevenueandexpendituresforthisBudget.TheR&EBoard’sprogramexpensesforProjectManagement,Non‐ResidentialRecyclingandOrganicsManagement,GeneralOutreachandPolicyEvaluationarewithinbudget.

ATTACHMENTS:

1. 2015BudgetandActualExpenditures

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

42

2015 2015Budget Actuals to Date

421102 State Auditor 5,200 3,981

421208 County Attorney Services 45,000 36,916

421501 Consulting Services (Superior Consulting) 1,500 -

421502 Engineering Services 50,000 37,600

421511 County Project Management Services 258,524 37,605

423309 Records Storage/Retrieval Fee 500 119

424107 Liability & Property Damage 14,000 15,963

424302 Membership & Dues 750 1,050

424304 Other Travel 10,000 497

424306 Meeting Expenses Account 300 2,061

424601 Other Services 110,000 25,466 495,774 161,257

2015 2015Budget Actuals to Date

421501 Consulting Services 390,000 321,738

421201 Legal Services (BizRecycling Trademark) - 664

421502 Engineering Services - 484

421602 Advertising & Promotion 100,000 55,787

425102 Organic Waste Management (Second Harvest Heartland) 940,000 453,989

1,430,000 832,662

2015 2015Budget Actuals to Date

421602 Advertising & Promotion 162,500 124,641

425113 Community Power Grants (now BizAware) 144,000 -

306,500 124,641

RECYCLING AND ENERGY BOARD

TOTAL PROJECT MANAGEMENT EXPENSES

PROGRAM: ORGANIC WASTE MANAGEMENTThis program includes funding for the variety of activities that the Project initiated in 2011, following a year-long policy evaluation of organic waste management. The work includes education, consultation and technical assistance; evaluation and recommendations to address collection efficiencies; evaluation of a starter-grants program; and funding for food rescue.

2015 BUDGET & YTD ACTUALS

Program: Project ManagementThis Program includes expenses associated with managing the Resource Recovery Project and the Processing Agreement with RRT.

This program includes outreach and education activities targeted at waste generators in the two Counties.

TOTAL ORGANIC WASTE MANAGEMENT EXPENSES

PROGRAM: GENERAL OUTREACH

TOTAL GENERAL OUTREACH EXPENSES

43

RECYCLING AND ENERGY BOARD2015 BUDGET & YTD ACTUALS

2015 2015Budget Actuals to Date

421201 Legal Services 790,000 382,230

421501 Financial Consultant (Springsted) 80,000 21,831

421501 Communications Consultant 120,000 73,393

421502 Engineering Services 512,000 272,332

421511 County Project Management Services 273,975 -

424601 Other Services 100,000 667 1,875,975 750,454

2015 2015Budget Actuals to Date

424601 Other Services - Prior year Hauler Rebates - 424623 Rebates - Resource Recovery Tipping Fees1 8,400,000 5,266,984

8,400,000 5,266,984

2015 2015Budget Actuals to Date

PROJECT MANAGEMENT 495,774 161,257

ORGANIC WASTE MANAGEMENT 1,430,000 832,662

GENERAL OUTREACH 306,500 124,641

POLICY EVALUATION 1,875,975 750,454

RESOURCE RECOVERY 8,400,000 5,266,984 TOTAL PROJECT BOARD BUDGET: 12,508,249 7,135,997

2015 2015Budget Actuals to Date

314103 Other Participation (Washington County) 2,784,229 398,550

319110 Ramsey County Participation 7,442,545 1,068,127

318102 Interest on Investments 5,500 21

319105 Insurance Dividends - -

Resource Recovery Project Board Fund Balance 2,275,975 750,454

TITLE OF PROGRAM

TOTAL POLICY EVALUATION EXPENSES

PROGRAM: RESOURCE RECOVERY This program provides funding for hauler rebates. Prior year rebates paid in the current year are reflected in 424601

TOTAL PROCESSING EXPENSES

EXPENSE SUMMARY

REVENUE SUMMARY

INTERGOVERNMENTAL REVENUE

PROGRAM: POLICY EVALUATIONThis program is a one-time program that is a result of the policies discussions and development of the 2013-2015 Processing Agreement. There are three main categories of work: Evaluation of processing alternatives, establishing a purchase price for the Facility, and evaluation of the future of processing, including purchase of the Facility.

44

RECYCLING AND ENERGY BOARD2015 BUDGET & YTD ACTUALS

TOTAL REVENUE: 12,508,249 2,217,151

2015 actuals as of 9-30-15

45

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VI.a.ii.

SUBJECT: 2016–2017R&EBoardBudget

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

1. Approvethe2016–2017R&EBoardFacilityBudgetandJointActivitiesBudget.2. RecommendthattheRamseyandWashingtonCountyBoardsapprovetheJointActivities

budgets.3. EstablishthetippingfeeforwastedeliveredtotheFacilityfor2016and2017.

EXECUTIVESUMMARY:

Aproposed2016–2017Ramsey/WashingtonRecyclingandEnergyBoard(R&EBoard)budgetispresentedforconsiderationbytheR&EBoardatit*October22,2015meeting,andisincludedwiththisdocumentation.Atwo‐yearbudgetispresented,inkeepingwithpastpractice,andtofitwiththeexpectedtransitionperiod.

ATTACHMENTS:

1. 2016–2017R&EBoardBudgetMemowithattachments

2. 2016–2017R&EBoardProposedBudget

3. Resolution

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

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Page 1 of 13

October15,2015To: Ramsey/WashingtonRecyclingandEnergyBoard From: JointLeadershipTeamRE: 2016‐2017JointActivitiesandFacilityBudgetsIntroductionAproposed2016–2017Ramsey/WashingtonRecyclingandEnergyBoard(R&EB)budgetispresentedforconsiderationbytheBoardatit*October22,2015meeting,andisincludedwiththisdocumentation.Atwo‐yearbudgetispresented,inkeepingwithpastpractice,andtofitwiththeexpectedtransitionperiod.ActionRequested

1. Approvethe2016–2017FacilityBudgetandJointActivitiesBudgets.2. RecommendthattheRamseyandWashingtonCountyBoardsapprovethe2016‐2017JointActivities

Budget.3. EstablishthetippingfeeforwastedeliveredtotheFacilityfor2016and2017at$70.00perton,and

establishthehaulerrebateforwastefromRamseyandWashingtonCountiesat$12.00perton.Attachments

1. 2016–2017JointActivitiesBudget‐ExplanationofSelectedLineItems2. 2016–2017Non‐ResidentialOrganicWasteandRecyclingWorkOutline

3. 2016–2017JointActivitiesBudget‐ExplanationofProposedPositions

4. 2016–2017FacilityBudget‐ExplanationofSelectedLineItems

5. 2016–2017ProposedRecyclingandEnergyBoardBudgetLineItems

2016‐2017BudgetStructureAsprovidedintheJointPowersAgreementandtheBylaws,therearetwomainpartstothebudget,forJointActivitiesandtheFacility.

JointActivitiesBudgetStructureTheJointActivitiesBudgetisorganizedintofivePrograms,sothatworkbeingperformedcanbemorecloselylinkedtospecificactivities.LineitemsaredescribedinAttachment1.TheJointActivitiesBudgetisfundedbyRamseyandWashingtonCounties.Thefivecategoriesare:

ProjectManagement‐ThisProgramincludesexpensesassociatedwithmanagingtheR&EBoard.

Non‐ResidentialRecyclingandOrganicWasteManagement‐ThisProgramincludesfundingforthevariousactivitiesrelatedtocommercialrecycling,includingBizRecycling,BizAware,andotherefforts.BecauseofthecomplexityoftheNon‐ResidentialRecyclingprogram,Attachment2providesmoreinformationaboutthatspecificprogram.

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Page 2 of 13

GeneralOutreach‐ThisprogramincludesoutreachandeducationactivitiestargetedatwastegeneratorsinthetwoCounties,includingworkingontheroleoftheFacilityinoutreachandeducation.

PolicyEvaluation‐ThisprogramwasoriginallythepolicyworkleadingtopurchaseoftheFacility.Goingforward,itfocuseson(1)implementingkeypolicyissues,suchaswastedesignation,(2)specificworkonnewtechnologiessuitabletotheFacility,and(3)policyworkonstateandregionalwastemanagement,includingrecommendationstotheSWMCB,MPCAandlegislature.

ResourceRecovery‐ThisprogramprovidesfundingforhaulerrebatesfordeliveringwastetotheprocessingfacilityinNewport.

ExplanationTheJointActivitiesbudgetincludesnon‐facilityrelatedactivitiesoftheR&EBoard.ThisbudgetissimilartothoseoftheResourceRecoveryProjectBoardinthepast.Staffing:OnechangefrompastbudgetsistheadditionofR&EBoardstaffcosts.AsexplainedinAttachments1and4,theseareforpositionsthathavebeenpreviouslyapproved,orthatarerequestedtobeapprovedinthe2016‐2017budget.Attachment3includesthejustificationforeachofthenewpositions.Non‐ResidentialRecycling:TheR&EBoardwillcontinueitsworkonnon‐residentialrecycling,throughitsBizRecycling,BizAware,andotherprograms.Attachment2providesasummaryoftheproposedworkinthisareafor2016‐2017.PolicyEvaluation:Thisportionofthebudgetwaspreviouslyusedforworkontheresearchandevaluationforfuturesystemchanges.Thathasnowshiftedtotheimplementationphase.Includedinthisare:

LegalServicesprovidedbyStoelRives,tocarryout:2016

1. Post‐ClosingTransactionalItemsa. PermitTransfersb. RealEstatec. Employment/Labor

2. MasterPlanRevisions&DesignationPlanDevelopment3. RemainingContracts&PotentialModificationsofKeyContracts4. Governancea)BylawsAmendments5. TransitionAssistance

20171. EmploymentIssues/NewLaborAgreement2. DesignationPlan&Ordinances3. KeyContracts4. GovernanceItems5. TransitiontoFullBoardOperation

EngineeringServices,providedbyFothin2016and2017,to

1. Asrequested,provideengineeringandtechnicalconsultationtoassisttheR&EB2. Assistintechnicalissuesrelatedtotransitionofallpermits3. Facility

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Page 3 of 13

a. Assistinprocurementprocesses,providedesignconsultationwhenrequestedfor

Facilityimprovements;provideassistance,uponrequest,toaideinthetransition,andin

buildingR&EBcapacityduringthattransition

b. Coordinatewastesortstoassistwithmixedwasteprocessingevaluationanddesign

c. ContinuetoprovideadviceonFacilityfinancialissues

d. Trackwasteflows

4. OdorMitigationstudy

5. FutureTechnologyAnalysis‐Continuetomonitorandcoordinateevaluationoftechnology

optionsfortheFacilityincludingmixedwasteprocessingtechnology,anaerobicdigestion,

gasification,organicsmanagement(suchas“bluebagcollection),on‐sitecapacityforexpansion.

HaulerRebates:TheR&EBoardwillcontinuetoprovidehaulerrebatesinordertoassureasupplyofwastetotheFacility.Itisexpectedthatthesewillbeabouthalfofthepreviouslybudgetedamounts.

FacilityBudgetStructureTheFacilitybudgetwilloperateasanenterprisefund.ThisbudgetincludesfundingtooperateandadministertheFacility.In2016‐2017theR&EBoardwillcontractwithaTransitionFacilityOperator,andpaythatoperatoramanagementfeeandreimbursevariouspass‐throughexpenses.TheR&EBoardwillpaysomeexpensesdirectly.ThebudgetisbasedonLifeCycleanalysesthatFothhaspreparedoverthepastyear,andwhichhasbeenimprovedwithinformationgatheredduetheduediligenceprocess.LineItemsaredescribedinAttachment4.TippingFeeInordertoassuresufficientrevenuefortheFacilityBudgettheR&EBoardneedstoestablishatippingfeeforwastedeliveredtotheFacility.TheJointLeadershipTeamrecommendsestablishingasinglefeeforallwastedelivered,withhaulersundercontracttodeliverRamseyandWashingtonCountywastereceivingahaulerrebate.Usingprojectionsusedtopreparethe2016‐2017Facilitybudget,staffrecommendatippingfeeof$70pertonfordeliveryofwaste.Staffrecommendahaulerrebateof$12perton,sothathaulersdeliveringwastefromRamseyandWashingtonCountieswouldhaveanettippingfeeof$58perton.Assumingthat335,000tonsarereceivedfromRamseyandWashingtonCounties,thetotalamountneededforrebatesisprojectedat$4,020,000;thiscomparesto$8,400,000forpreviousyearsunderprivateownership.Withpricingatthislevel,staffandconsultantsprojectdeliveryof385,000tons,with335,000fromRamsey/Washington,and50,000fromothercounties,including20,000fromsouthernMinnesota.

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Page 4 of 13

2016‐2017BudgetSummary–Expenses

JointActivitiesBudget 2015 2016 2017

ProjectManagement $769,749 $1,123,111 $1,134,346

Non‐ResidentialRecycling $1,574,000 $2,040,000 $2,090,000

GeneralOutreach $162,500 $405,000 $455,000

PolicyEvaluation $1,602,000 $920,000 $720,000

HaulerRebates $8,400,000 $4,020,000 $4,020,000

TotalJointActivities $12,508,249 $8,508,111 $8,419,346

FacilityBudget

$0 $26,124,842 $27,696,779

2016‐2017BudgetSummary–Revenue

2015 2016 2017

JointActivities

RamseyCounty $7,442,545 $6,210,921 $6,146,123

WashingtonCounty $2,784,229 $2,297,190 $2,273223

ResourceRecoveryFundBalance

$2,275,975 $0 $0

Other $6,000

Total $12,508,749 $8,508,111 $8,419,346

Facility

Facility–TippingFees $0 $26,950,000 $26,950,000

Facility–RecyclingRevenue $0 $1,237,467 $1,237,467

Total $0 $28,187,467 $28,187,467

($2,037,625) ($490,687)

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Ramsey/WashingtonRecyclingandEnergyBoard2016–2017JointActivitiesBudgetExplanationofSelectedLineItems

PROGRAM: PROJECTMANAGEMENT(51808)411101 SalaryandFringeBenefits:ThesumofexpensesrelatedtoR&EBoardemployeesalariesand

benefitsforworkonJointActivities.Theseincludethefollowingpositions:1. Accountant4(ApprovedbyProjectBoard5/15;CountyBoards6/16)2. ContractManager(ApprovedbyProjectBoard5/15;CountyBoards6/16)3. ManagementAnalyst,Temporary(ApprovedbyProjectBoard5/15;CountyBoards6/16)4. BizRecyclingCoordinator(Proposedfor2016budget)5. OutreachCoordinator(Proposedfor2016budget)

ThejustificationsforthetwonewpositionsarefoundinAttachment3.

421101 AccountingServices–HaulerAudit:Contractexpensesforauditsofwastehaulersforcompliance

withtheCountyEnvironmentalChargeinbothcounties.TheserviceproviderisOlsenThielen,LLC,whichwasprocuredthroughacompetitivesolicitation.

421102 StateAudit:ExpensesassociatedwiththerequiredannualauditoftheR&EBoard.421110 FiscalAgentFees:AnnualexpensespaidtoRamseyCountyFinanceandPublicHealthforcostof

managingtheR&EBoard’sfinances.421208 CountyAttorney:Reimbursem*ntexpensestotheRamseyandWashingtonCountyAttorney’s

officesforlegalservices.421402 BuildingsandOfficeSpace:ExpensespaidtoRamseyCountyforprovidingofficespacetoR&E

BoardemployeesthatarenotlocatedattheFacility.421511 CountyProjectManagementServices:Reimbursem*ntforservicesprovidedbytheCountiestothe

Board.421531 ConsultingServices–HumanResources:AnnualexpensespaidtoRamseyCountyHumanResources

forhumanresourcesservices,pursuanttoapurchaseofserviceagreement.aswellastoretainaconsultanttoassisttheR&EBoardwithHRissuesrelatedtothetransitiontopublicownershipandoperation.

421531 ConsultingServices–InformationSystems:AnnualexpensespaidtoRamseyCountyInformation

Servicesfortechnologyconsultationandservices.

Attachment 1

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PROGRAM:NON‐RESIDENTIALRECYCLING(51809)421509 DesignServices:ContractexpensesforgraphicdesignforvariousR&EBoardoutreachefforts;the

vendorisLureDesign.421522 OtherProfessionalServices–FoodRescue‐SecondHarvestHeartland:Contractexpensesforfood

rescueservicesprovidedbySecondHarvestHeartland.421522 ConsultingServices–SustainingNon‐ResidentialRecycling:Contractexpensesforafirmtobe

selectedtodeveloptoolsandstrategiestoassurethatbusinessesandinstitutionsthathaveimplementednewrecyclingprogramsareabletosustainrecyclingamongtheiremployees.

421522 ConsultingServices–Multi‐UnitDwellings(MUD):Contractexpensesforafirmtobeselected

followingasolicitationforservicestoassistwithoutreachandconsultationtoincreaserecyclinglevelsinmulti‐unitdwellings,suchasapartmentcomplexes,condominiums,andtownhomeassociations.

421522 OtherProfessionalServices–J.L.TaittandAssociates:Consultingservicesprovidedtoinstitutions

topromoterecyclingandorganicsmanagement.421522 OtherProfessionalServices–MinnesotaWasteWise:Consultingservicestobusinessestopromote

recyclingandorganicsmanagement.421602 Marketing–SaintPaulSaints:Continuedwork,pursuanttoanexistingagreementwiththeSaint

PaulSaints,topromoteBizRecycling.421602 Marketing:Contractexpensesforanagreementwithafirm,tobesolicitedtoassistinmarketing

BizRecyclingtoEastMetrobusinesses,includingplacementofadsandsocialmediadirectedaEastMetrobusiness.

421602 AdvertisingandPromotion–Risdall:ContractexpensesforRisdall,Inc.tosupporttheexisting

BizRecyclingwebsite.425102 GrantstoOtherEntities–BizRecycling:Fundingforgrantsprovidedtobusinessesandinstitutions,

whichincludecontainergrants,funding,andrebatesfororganicscollection.425102 GrantstoOtherEntities–BizAware:Fundingforgrantstoqualifiedbusinessorganizationsthat

workwithmemberstoincreaseparticipationinBizRecyclingservices.425102 GrantstoOtherEntities–BizMud:Anewgrantprogramtoprovidetargetedgrantstoincrease

recyclinginmulti‐unitdwellings.PROGRAM:GENERALOUTREACH(51810)421522 OtherProfessionalServices–Exponent:Contractexpensesforcommunicationsservicesrelatedto

theR&EBOARDandtheFacility,providedbyExponent.421602 AdvertisingandPromotion:Expensesassociatedwithgeneraloutreachandcommunication,

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includingtherespectivecounties“GreenGuides,”mailedtoeveryresidence,aswellasothermediaoutreach.

423107 OtherEducation:ExpensesassociatedspecificallywithoutreachrelatedtotheFacility,including,in

2016,anewvideotoexplainthefacility,andexpandededucationtoolsin2017foruseintoursandthecommunity.

PROGRAM:POLICYEVALUATION(51811)421108 LegalServices:ContractedexpenseswithStoel‐RivesforlegalservicesrelatedtotheR&EBoardand

Facility.In2015thisisexpectedtoinclude:

Followuprelatedtoassetpurchaseagreement

Workonplanningandimplementingwastedesignation

Assistanceonthetransitiontopublicoperation

Issuesrelatedtothelaboragreement

Remainingpropertyissues,easem*nts,licensing,purchases

R&EBoardlegalissues421502 EngineeringServices:ContractedexpenseswithFothEnvironmentandInfrastructurefor

engineeringandtechnicalservicesassociatedwiththeFacility.In2015thisisexpectedtobe:

AssistancewithFacilityoperationsandtransition

Implementationofvariousprocurementprocesses

AnalysisandrecommendationsrelatedtoFacilityimprovements

Analysisandrecommendationsrelatedtofuturetechnologies

DevelopmentofanodormitigationplanPROGRAM : HAULERREBATES(51812)491304 HaulerRebates:ExpensesassociatedwithHaulerRebates,tobringthenetcosttohaulersto$58

perton.

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Ramsey/WashingtonRecyclingandEnergyBoard

2016–2017JointActivitiesBudgetNon‐ResidentialOrganicWasteandRecyclingWorkOutline

Background

TheR&EBoardwillcontinuethefocusonnon‐residentialrecyclingthattheResourceRecoveryProjectBoard

begantoemphasizein2012.

VisionandMilestonesInApril2011,theResourceRecoveryProjectBoardadoptedaVisionforOrganicWasteManagement,aswellasmilestoneslookingtoyear2020.Thevisionis:By2020,theWasteManagementsystemwillvalueandmanageorganicwasteasaresource,andincentiveswillbeinplacetomanageorganicwastehigheronthehierarchy.Comprehensiveorganicwastemanagementserviceswillbereadilyavailableandbeofferedbytheprivatesector.Architectsanddeveloperswilldesignandbuildformultiplestreamcollection.Generatorsandhaulerswillworktogethertotailororganicscollectionservices,andpricingwillbeanincentiveforseparatemanagementoforganicwaste.Therewillbemultipleopportunitiesfororganicwaste,andendmarketsforproductsderivedfromorganicwastewillbethriving.2016–2020PlanRamseyandWashingtonCountieshavenearly65,000businessestablishmentsaccordingtocensusdata.TheBizRecyclingprogramisactivelytargetingtheestimated21,000businessesinbothcountiesthathavegreaterthan5employees.Bytheendof2015,theBizRecyclingisanticipatedtohavedirectlyengagednearly1,300businesses,6%ofthetargetedbusinesscommunity,throughitstechnicalassistanceandgrantprogram.Directengagementisdefinedasabusinessmeetingwithatechnicalassistancevendororapplyingforagrantapplication.Otherengagementmeasuressuchassocialmedia,advertisingcampaigns,attendingpresentations,i.e.willstillbecollectedandarecriticalformovingabusinessfromthinkingaboutstartingaprogramtodirectengagementwithBizRecycling.Directengagementwillbeusedameasureforprogramsuccessinthe2020planning.TheBizRecyclingprogramhassetagoalofdirectlyengaging40%ofthetargetedbusinesscommunitybytheendof2020,anestimated9,300business.2016–2017SpecificWorkPlan

A. BizRecycling1. Maintain,ExpandandImprovetheBizRecyclingWebsite.

In2016‐2017thefollowingstepsareexpected,andtherecommendationistocontinuetocontractwithRisdall,thesitedeveloper,tocontinueworkonthesite.Worktasksfor2016includeto:

Expandcasestudiesandtestimonialswithdirectexperiencesfrombusinessesparticipatingthegrantprogram,

AddtestimonialvideosfromgrantrecipientsfollowingaVideoproductionsolicitation),

Continueweeklyblogpostings,

AddaSpanishpagetoLessTrash.com,and

Expandresourcesonbestpracticesandlessonslearned.

Attachment 2

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2. Contractforconsultingandtechnicalassistanceservicesfor2016‐2017.StaffrecommendsthattheR&EBoardcontinuetoprovideconsultingservicestohighvolumegeneratorsoforganicwaste,andexpandtotargetedcommercialorganicsgenerators.a. JLTaittandAssociatestoprovidetechnicalassistanceandconsultationservicesforinstitutional

generators,suchasschooldistricts,hospitalsandnursinghomes,alternativecarefacilities,andcollegesanduniversities.

b. MinnesotaWasteWisetocontinuetoworkwithbusinessestohelpthemsavemoneythroughwastereduction,resourceconservationandenergyEfficiency.

3. GrantsContinuetomakeavailabletobusinessestwotypesofgrants;BizRecycling,whicharegrantsofupto$10,000forrecyclingcontainersandindividualneeds,andBizRewards,whichprovidesarebateforbusinessesthatengageinorganicsrecycling,inanamountupto$5,000.

4. LabelsContinuetomakeavailabletobusinessesrecycling,organicsandtrashlabelsin5language,inamountupto$5,000,perbusinessinordertoensureregionalconsistencyinlabelsandthatthebusinesscanhaveasuccessfulprogram.

B. BizAware:ContinuetomakeBizAwaregrantfundstoRamseyandWashingtonCountybusinessassociations

(likeChambersofCommerce,BusinessLeagues,EconomicDevelopmentCommissions/Authorities,andNon‐profitDevelopmentCorporations)todevelopaprogramandoutreachtomemberbusinessesandbusinessaudiencesabouttheimportanceofrecycling,includingthefreeservicesprovidedbyBizRecyclingupto$15,000ayearforupto5years.CurrentBizAwarepartnersaretheWhiteBearAreaChamberofCommerce,VadnaisHeightsEconomicDevelopmentCorporation,andMainStreetStillwaterIndependentBusinessAlliance.

C. BizMud:ContinuetoinvestigatehowbesttooffertechnicalandfinancialassistancetoMulti‐UnitDwellings(MUD)bylaunchingtheBizMudprogram.MUDpropertiesareauniqueblendofcommercialpropertiesandresidentialliving.Thereisalsoauniqueblendofresidentiallivingarrangementsfromrentingtoownership.MUDpropertiesarecoveredintheJanuary1,2016commercialrecyclinglaw.Theproposed2016BizMudprogramwillbeseriesofpilotgrantfunding,conversationswithpropertymanagersandowners,andtechnicalassistanceofferedbyMinnesotaWise.

D. Outreach:Thisworkhastwooverallobjectives.First,toraiseawarenessaboutrecyclingoptionsamongbusinessesandinstitutions,andsecond,tomarkettheBizRecycling,BizAwareandBizMudservicesavailablefromtheR&EBoardtoassistbusinesses.Staffproposetocontinuetousetheservicesofaconsultant,followingaprocurementprocesstoprovidemarketingexpertisetoassistinreachingnon‐residentialgenerators.

E. ResearchonEmployeeEngagement:WhileBizRecyclingandBizAwarehavebeensuccessfulingettingbusinessesinitiallyengagedinrecycling,realadvancesinrecyclinggoalswillonlybesustainedifbusinessescontinuetorecyclingintothefuture.Engagingemployeesandinstitutionalizingrecyclingatbusinessesiskey,andstaffandconsultantshaveidentifiedtheneedtoidentifytoolsandbestpracticesforthat.Staffproposetoretainaconsultanttobringtogetherbusinessesthathaveimplementedandmaintainedarecyclingprogramformorethan5yearsandbusinessesthathavestartedandquitrecyclingprogramstodevelopthosebestpractices,toolsandresources.ThentopilotandtestwithBizRecyclinggrantees.

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Ramsey/WashingtonRecyclingandEnergyBoard2016–2017JointActivitiesBudgetExplanationofProposedPositions

PositionWorkingTitle:Non‐ResidentialRecyclingProgramCoordinatorThispositionisbeingproposedtocoordinatethevariousNon‐ResidentialRecyclingprogramsandstaffcarriedoutbytheRamsey/WashingtonRecyclingandEnergyBoard.ThispositiondoesnotsupplantexistingCountystaffworkingonthisprogram,butisneededtomanagetheprogramasitcontinuestogrow.ThiswouldbeafulltimepositionfortheR&EBoard,workingprincipallyintheareaofsolidwastemanagement,grantmanagementandcommunications.ThepersoninthispositionwillworkwithCountystaffandR&EBoardconsultantstoplan,organize,coordinate,andmanagework,primarilyintheNon‐ResidentialRecyclingprogram.Thisisprofessionallevelworktoidentify,develop,implementandcoordinateinnovativeandeffectiveprogramstoimprovewastemanagementopportunities,andrelateddutiesasassigned.Thespecificprojectsandworkassignmentsmayvarywithtime,buttheinitialassignmentwillincludeelementsofworkforBizRecycling,BizAwareandBizMud:

CoordinatingmajorelementsoftheBizRecyclingandBizAwareprogramsincluding:o CoordinateworkwithCountystaffandconsultants;o AssurethatBizRecycling,BizAwareandBizMudgrantsareprocessedandthoroughlyreviewedina

timelymannerandthedatabaseremainscurrent.o Holdregularcheck‐inmeetingswithgrantprocessingteam(s).o Ensuresocialmediacampaigniscurrentandwellmanaged.o SupporttheworkofBizAwaregrantee;developmaterials;andprojectmanagementandfacilitation

activities.o Coordinatethesuccessstoriesincludingvideosfromallgranteeswithassistanceofconsultants.o Gatherfinalgrantreportsfromeachgrantee;assurecompliancewithgrantagreements.o Enterdataingrantdatabases,ensuringquality,upkeep,andreportdevelopment.o OtherworktosupporttheBizRecyclingcampaignasneeded.

CoordinatingcommunicationswithselectedcommunitypartnersrelatedtotheBizRecyclingprogram;

RepresenttheR&EBoardatcommunity,inter‐jurisdictionalandgovernmentmeetings.

Assistindevelopingstrategicpartnershipstoenhanceeffortsinrecycling.

Assistindevelopingastrategicapproachtoenhancemulti‐unit‐dwellingrecycling.

Assistintheevaluationofemployeeengagementwithconsultant.

Conductresearch,evaluationandanalysis.PositionWorkingTitle:R&EBoardFacilityOutreachCoordinatorThispositionisbeingproposedtocoordinatethevariousR&EBoardcommunicationeffortsprimarilyassociatedwiththeFacilityandhowitfitswithinthesolidwastesystem.ThispositiondoesnotsupplantexistingCountystaffworkingonthisprogram,butisneededtomanagetheprogramasitcontinuestogrow.BasicFunction:ThisisafulltimepositionfortheRamsey/WashingtonRecyclingandEnergyBoard,workingprincipallyintheareaofsolidwastemanagement,andcommunications.ThepersoninthispositionwillworkwithCountystaff,

Attachment 3

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andR&EBoardconsultantstoplan,organize,coordinate,andmanageoutreach,educationandcommunicationworkrelatedtotheFacility.Thespecificprojectsandworkassignmentsmayvarywithtime,butprimaryworkdutiesinclude:

RepresenttheR&EBoardatcommunity,inter‐jurisdictionalandgovernmentmeetings.

Assistindevelopingstrategicpartnershipswithpublic,privateandnon‐profitorganizationstoenhanceeffortsinrecycling,organicsmanagement,andresourcerecovery.

AssistJointLeadershipTeamandBoardConsultantsindesigningstrategiesandprogramstocommunicatethattheFacilityinNewportisacriticalcomponentofthewastemanagementsystemfortheEastMetro.

Create,orworkwithconsultantstocreate,R&EBoardliterature,marketingandpromotionalmaterials,videos,socialmediaandotherformsofcommunication.

Edit,proofread,andreviseR&EBoardcommunications.

Recommend,implementandmaintain/expandwebsitedesign,contentandoperation(www.MoreValueLessTrash.com).

FormandmanageworkinggroupsasneededconsistingofsolidwastecommunicatorsandelementaryschooleducatorsandotherstocreateeducationalmaterialsandapproachestobeusedbyelementaryschoolchildreninRamseyandWashingtonCounties.

Withworkinggroups,developaplanforprovidingeveryelementaryschoolchildinthecountieswiththeopportunitytotourthefacilityandlearnaboutrecyclingandwastemanagement,leastonetimeduringhisorherelementaryschoolcareer.

Workingwithcountycommunicationsdirectors,createanddeliverarticles,mediarelationscontent,casestudies,whitepapers,executivebios,newslettercontent,socialmediacontent,andspeakingproposals.

CoordinateschedulingandlogisticsofNewportFacilityTours.

Helptoclarifytheorganization’spointofviewtotheirmainconstituency.

Conductresearch,evaluationandanalysis.

PositionWorkingTitle:DeputyFacilityManagerThisisafulltimepositionfortheRamsey/WashingtonRecyclingandEnergyBoard,workingattheFacilityinNewportUndertheadministrativesupervisionoftheRamsey/WashingtonRecyclingandEnergyBoard(R&EB)JointLeadershipTeam.ThepersoninthispositionwillworkwiththeR&EBoard’sFacilityManagertoassistindirectingandsupervisingtheoveralloperationandmaintenanceoftheNewportresourcerecoveryfacility.ThedeputyfacilitymanagerwouldassisttheFacilityManagertodevelop,direct,andmanageallaspectsoftheoperationofthefacilityforR&EB.Thispositionwouldalsoproviderelatedtechnical,administrativeandmanagerialsupporttoassistinmeetingtheoperationalobjectivesoftheFacility.TheDeputywouldberesponsiblefortheover‐alloperationofthefacilitieswhentheFacilityManagerisabsent,andintheManager’sabsence,havetheauthorityoftheManager.

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Ramsey/WashingtonRecyclingandEnergyBoard2016–2017FacilityBudget

ExplanationofSelectedLineItemsPROGRAM : FACILITY(51813)411101 SalaryandFringeBenefits:ThesumofexpensesrelatedtoR&EBoardemployeesalariesand

benefitsforworkontheFacility.In2016therearetwosuchpositions:1. FacilityManager(ApprovedbyProjectBoard5/15;CountyBoards6/16)2. DeputyFacilityManager(Proposedfor2016)

ThejustificationforthenewpositionsarefoundinAttachment3.

421502 XcelFuelSupplyAgreement:Expensesassociatedwithmarketingofrefusederivedfuel(RDF)to

Xcelenergy,pursuanttoaFuelSupplyAgreement.421522 OperatingFee–TransitionFacilityOperator:ContractExpensesfortheTransitionFacilityOperator.421524 OperatingExpenses:ExpensesassociatedwithoperatingtheFacility,someofwhichwillbepass‐

throughcostsfromtheTransitionFacilityOperator,andsomeofwhichwillbepaiddirectlybytheR&EBoard.Theseincludeexpensessuchas:

Sitemaintenance(pavement,landscaping,roads)

Buildingmaintenance

Fixedequipmentmaintenance(processingequipment)

Trailermaintenance

Mobileequipmentmaintenance

Overhead(laboratory,healthandsafety,ITconsulting,etc.)

Tippingfloormaintenance

Utilities

Insurance

421531 PersonnelCosts:ExpensesassociatedwithpersonnelthatworkattheFacilityandemployeebytheTransitionFacilityOperator,butexcusingemployeesoftheR&EBoard.Includesunionandnon‐unionpositions.

421531 Consulting–ISSuperiorServices:ContractedexpensesforSuperiorServices,tomaintainsoftware

toprocessinformationforhaulerrebates.421531 Consulting–HumanResourcesandLaborRelations:Contractedservicestoassistandadvisein

negotiatinganewlaboragreementwiththeIBEWlocal23,aswellastoretainaconsultanttoassisttheR&EBoardwithHRissuesrelatedtothetransitiontopublicownershipandoperation.

422304 Landfills:Contractedcoststodepositresidue,bulkywasteandexcesswasteatlandfills.

Attachment 4

58

Page 13 of 13

424506 Transportation:Contractedcostsfortruckingfirmstotransportmaterialtovariousdestinations,suchasmetalmarkets,Xcelenergyfacilities,landfills.

471107 Contingent:Acontingencyaccountbecauseofuncertaintyassociatedwithnewownershipand

operation.481101 TransferRamseyCountyBonds:DebtserviceforRamseyCounty’scontributionforFacility

purchase.481101 TransferWashingtonCounty:DebtserviceforWashingtonCounty’scontributionforFacility

purchase.440000 EquipmentRepairandMaintenanceFund:FundingfortheEquipmentRepairandMaintenance

Reservefund,createdbytheR&EBoardBylaws.

59

APPROPRIATIONS

Values

Program Desc Acct Description

Sum of 2015

Budget

Sum of 2016

Budget

Sum of 2017

Budget

Project Management 411101 Salary & Fringe Benefits-Approved Positions 273,975 265,461 272,462

Salary & Fringe Benefits-Proposed Positions 0 190,650 197,384

421101 Accounting Services-Hauler Audit - Olsen-Thielen 100,000 100,000

421102 State Auditor 5,200 15,000 15,000

421110 Fiscal Agent Fees - Ramsey County 50,000 50,000

421208 Ramsey and Washington County Attorneys 45,000 45,000 45,000

421502 Engineering Service - Foth Environment and Infrastructure 50,000 0 0

421511 County Project Management Srvs 258,524 200,750 200,750

421531 Consulting- Human Resources, Ramsey County 75,000 75,000

Consulting- Information Services, Ramsey County 1,500 40,000 40,000

421603 Printing & Stationery 4,500 2,000

421701 Postage 1,000 1,000

422402 Buildings & Office Space 35,000 35,000

423111 Employee Development 4,000 4,000

423309 Record Storage 500 500 500

424112 Multi Cover Insurance 14,000 50,000 50,000

424302 Membership & Dues 750 1,000 1,000

424303 Conference & Seminar 10,000 10,000

424304 Other Travel 10,000 20,000 20,000

424305 Committee Meeting Expense 300 1,000 1,000

424501 Mileage 2,000 2,000

424507 Messenger Service 250 250

424601 Other Services 110,000 10,000 10,000

431101 Office Supplies 2,000 2,000

Project Management Total 769,749 1,123,111 1,134,346

2016-2017 Budget PROPOSED 1 of 3 60

APPROPRIATIONS

Values

Program Desc Acct Description

Sum of 2015

Budget

Sum of 2016

Budget

Sum of 2017

Budget

Non-Res. Recycling 421509 Design Services, Lure Design 20,000 20,000 20,000

421522 Consulting-Multi Unit Dwelling Recycling 50,000 50,000

Other Professional Services-Food Rescue -Second Harvest Heartland 40,000 40,000 40,000

Other Professional Services - Sustaining Non-Residential Recycling 0 30,000 30,000

Other Professional Services-J.L. Taitt & Assoc 80,000 80,000 80,000

Other Professional Services- MN Waste Wise 220,000 400,000 400,000

421602 Advertising & Promotion-web support, Risdall 70,000 20,000 20,000

Marketing - Saint Paul Saints 50,000 50,000 50,000

Marketing 50,000 100,000 100,000

425102 Grants to Other Entities-BizRecycling 900,000 1,000,000 1,000,000

Grants to Other Entities-BizAware 144,000 200,000 200,000

Grants to Other Entities-BizMUD 0 50,000 100,000

Non-Res. Recycling Total 1,574,000 2,040,000 2,090,000

General Outreach 421522 Other Professional Services - Exponent 0 50,000 50,000

421602 Advertising & Promotion 162,500 300,000 300,000

423107 Other Education 55,000 105,000

General Outreach Total 162,500 405,000 455,000

Policy Evaluation 421108 Financial Advisor 80,000 0 0

421201 Legal Services - Stoel Rives 790,000 500,000 300,000

421502 Engineering Service - Foth Environment and Infrastructure 512,000 400,000 400,000

421522 Other Professional Services 120,000 0 0

424601 Other Services 100,000 20,000 20,000

Policy Evaluation Total 1,602,000 920,000 720,000

Hauler Rebates 491304 Hauler Rebates 8,400,000 4,020,000 4,020,000

Hauler Rebates Total 8,400,000 4,020,000 4,020,000

12,508,249 8,508,111 8,419,346

2016-2017 Budget PROPOSED 2 of 3 61

APPROPRIATIONS

Values

Program Desc Acct Description

Sum of 2015

Budget

Sum of 2016

Budget

Sum of 2017

Budget

Facility Management 411101 Salary & Fringe Benefits-Facility Manager, Deputy Facility Manager 0 300,559 311,569

421502 Xcel Fuel Supply Agreement 4,727,700 4,727,700

421522 Operating Fee-Transition Facility Operator 1,100,000 950,000

421524 Operatinge Expenses 3,484,381 3,484,381

Personnel Costs 6,665,352 6,831,986

421531 Consulting- Human Resources and Labor Relations 175,000 175,000

Consulting-IS Superior Services 0 1,500 1,500

422304 Landfills 2,005,973 2,005,973

424201 Payment In Lieu of Taxes 386,000 386,000

424506 Transportation 5,329,618 5,329,618

471107 Contingent 1,155,029 1,157,794

481101 Transfer RC Bonds 0 1,096,775

Transfer Washington Co 0 399,285

440000 Equipment Repair and Maintenance Fund 818,730 839,198

Facility Management Total 0 26,149,842 27,696,779

2016-2017 Budget PROPOSED 3 of 3 62

RESOLUTIONR&EB2015‐__

Whereas,TheRamsey/WashingtonRecyclingandEnergyBoard(the“R&EBoard”)isgovernedbythe

amendedandrestatedjointpowersagreementbyandbetweenRamseyCountyandWashingtonCounty

datedSeptember22,2015,(“JointPowersAgreement”);and

Whereas,theJointPowersAgreementprovidesthattheR&EBoardshallestablishaFacilityBudgetand

aJointActivitiesBudget;and

Whereas,theJointLeadershipTeam,workingwithattorneysandconsultants,hasprepareda2016–

2017FacilityBudget,and2016–2017JointActivitiesBudgetforconsiderationbytheR&EBoard.Now,

therefore,beit

Resolved,theRamsey/WashingtonRecyclingandEnergyBoardherebyapprovesthe2016–2017

Ramsey/WashingtonRecyclingandEnergyBoardFacilityBudget.Beitfurther

Resolved,theRecyclingandEnergyBoardapprovesthe2016–2017JointActivitiesBudget,and

recommendsthattheRamseyandWashingtonCountyBoardsapprovetheJointActivitiesBudget.

Commissioner: Aye Nay _______________________________

Bearth ___ ___ FranMiron,BoardChair

Bigham ___ ___

Carter ___ ___ _________________________

Huffman ___ ___ Date

Kriesel ___ ___

Ortega ___ ___

Miron ___ ___ ______________________________

Reinhardt ___ ___ Secretary/Treasurer

Rettman ___ ___

McGuire(Alt) ___ ___ __________________________

Weik(Alt) ___ ___ Date

63

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VI.b.i.

SUBJECT: FiscalAgentAgreement

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

ApproveandAuthorizetheChairtosigntheFiscalAgentAgreementbetweenRamseyCountyandtheRamsey/WashingtonCountyRecyclingandEnergyBoard,withatermbeginningonthedateofapprovalbyRamseyCountythroughDecember31,2020.

EXECUTIVESUMMARY:

TheJointPowersAgreement(PartVI.C.)providesthattheRamseyCountyFinanceDepartmentshallactastheFiscalAgentonbehalfoftheR&EBoard,performingfunctionssubjecttothetermsofaFiscalAgentAgreementbetweentheR&EBoardandRamseyCounty.AFiscalAgentAgreementhasbeenprepared,whichisconsistentwithRamseyCounty’sFiscalAgentPolicies,theJointPowersAgreement,andtheBylawsoftheR&EBoard.

ATTACHMENTS:

1. FiscalAgentAgreement

2. Resolution

FINANCIALIMPLICATIONS:

TheFiscalAgentAgreementprovidesforanannualadministrativefeepaidbytheR&EBoardtotheRamseyCountyFinanceDepartmentforstaffingandotherservices.TheamountistobenegotiatedduringpreparationoftheR&EBoardbudget.For2016–2017thatamountis$50,000peryear,whichisincludedintheBudgetproposedtotheR&EBoard.

64

SUBJECT:FacilityManagerPositionDescription

Coversheet Page 2 of 2

AUTHORIZEDSIGNATURES DATE

JOINTSTAFFCOMMITTEE

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

65

FISCAL AGENT AGREEMENT

This is a Fiscal Agent Agreement (“Agreement”) between Ramsey County, a political subdivision of the State of Minnesota, on behalf of its Public Health Department, 90 west Plato Blvd, Suite 200, Saint Paul, Minnesota 55107, and its Finance Department, 15 West Kellogg Boulevard, Saint Paul, Minnesota 551091 ("County"), and the Ramsey/Washington Recycling and Energy Board, 2785 White Bear Avenue North, Suite 350, Maplewood MN 55109 (“RWREB”), a Joint Powers Board created pursuant to Minn. Stat. §471.59.

1.0 Term

The term of this agreement shall be from the date of approval by Ramsey County through December 31, 2020. This Agreement may be renewed upon such terms are agreeable to the parties. All renewals must be reduced to writing.

2.0 Scope of Service

The County agrees that it will provide the following services in a manner complying with generally accepted accounting principles and, except as noted, in accordance with Ramsey County Finance Department polices.

2.1 Disbursem*nt

The County shall disburse funds at the direction of and upon approval by the RWREB’s joint leadership team (JLT). All disbursem*nts will be based on contracts entered into by RWREB or delegations by the RWREB to the JLT. All disbursem*nts will be made using the County financial system.

2.2 Accounts Receivable

The County shall prepare and issue invoices for the sale of goods and services by RWREB. All invoices will be generated using the County financial system.

2.3 Cash/Receivables Management

The County shall manage cash and accounts receivable for the Board in accordance with County policies and procedures, including a depository account (s) for RWREB revenue. Depository accounts shall be created at the County’s primary bank. Interest on any depository account shall accrue to the RWREB’s Facility enterprise fund. Collection of past due accounts receivable is outside of the scope of this agreement.

2.4 Procurement

The County shall purchase supplies, equipment, materials and/or labor services, construction and professional services using open and competitive and transparent processes. Pursuant to the joint powers

66

agreement creating the RWREB, the RWREB purchases must conform to the requirements applicable to the contracts and purchases of either county, as the RWREB determines appropriate. The RWREB shall use best efforts to first use Ramsey County requirements.

. 2.5 Contracts

The RWREB shall maintain its own contract process, consistent with its Bylaws. All RWREB contracts will be processed outside of the usual County contract management system. A fully executed contract, recommended by the assigned Assistant County Attorney and signed by the Chair, Secretary/Treasurer, or other RWREB designee, will be deemed sufficient and no further review by the County will be necessary.

2.6 Asset Management

The County shall maintain an inventory of assets and associated schedules of depreciation for all RWREB capital assets, which shall be defined as machinery and equipment with a cost of $5,000 or more and more than two years of useful life, and facility and infrastructure improvements with a cost of $100,000 or more. This asset inventory shall be updated as necessary. Assets will be managed using the County financial system, or another system identified by the RWREB.

2.7 Segregation of the activities of the RWREB-owned Facility (“Facility”) at Newport

The activities of the Facility will be accounted for as an Enterprise Fund within the Ramsey County financial system. All other RWREB activities will be accounted for in a Special Revenue Fund. The County shall create cost centers and accounts as necessary to adequately record the activities of the RWREB.

2.8 Budgeting

The County shall prepare, in consultation with the JLT, the annual operating and capital budget for the Facility, and shall amend, from time to time, the annual budgets based on requests from the RWREB or the JLT as delegated by the Board.

2.9 Reporting

All books and records shall be prepared and maintained in accordance with generally accepted accounting principles. Records of expenditures, receipts, and balances shall be available upon request by the Board or its designees.

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The County shall prepare the following reports for the RWREB:

2.9.1. Monthly accounts receivable aging,

2.9.2 Monthly accounts payable aging,

2.9.3. Monthly revenue and expense tracking,

2.9.4. Monthly budget reporting,

2.9.5 Annual financial statements for the Special Revenue Fund and the Enterprise Fund.

2.9.6. Other reports as necessary or requested by the RWREB.

2.10 Audit Requirements

The activities of the RWREB will receive an annual audit by the County’s independent auditor. The County will obtain, on behalf of the RWREB, a separate opinion from its auditor. The additional audit costs for this opinion will be charged to RWREB.

2.11 Records Retention

The County will retain all pertinent financial documents as specified in the Ramsey County Records Retention Schedule.

3.0 Segregation of Duties

The County and its Public Health Department have adequate segregation of duties as stipulated by the Government Accounting Standards Board.

4.0 Administrative Fees

For its Services under this agreement, the County shall receive an annual administrative fee for staffing and other services provided by the County to the RWREB. The amount of reimbursem*nt shall be negotiated during preparation of the annual Facility Budget or annual Joint Activities Budget, as applicable. The annual administrative fee shall include staff time and expenses for the Finance Department’s member of the JLT, who shall be performing activities pursuant to this Agreement, as well as reimbursem*nt for staff time from the Public Health Department for activities related to the Enterprise Fund portion of this agreement.

5.0 General Contract/Agreement Terms and Conditions

5.1 Payment for Services

5.1.1 No payment will be made until the invoice has been approved by the RWREB.

5.1.3 Payment shall be based on a negotiated payment schedule.

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5.1.3. Payment shall be made within thirty-five (35) calendar days after the date of receipt of a detailed invoice and verification of the charges.

5.1.4. Payment of interest and disputes regarding payment shall be governed by the provisions of Minnesota Statutes §471.425.

5.2 Independent Contractor

The County is and shall remain an independent contractor throughout the term of this Agreement and nothing herein is intended to create, or shall be construed as creating, the relationship of partners between the parties or as constituting the County as an employee of any other party.

6.0 Data Practices

All data collected, created, received, maintained or disseminated for any purpose in the course of the County’s performance under this Agreement is subject to the provisions of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statutes, any state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy.

7.0 Indemnification

The RWREB shall indemnify, hold harmless and defend the County, its officials, agents, and employees against any and all liability, losses, costs, damages, expenses, claims or actions, including reasonable attorney's fees, which the County, its officials, agents, or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of RWREB and their officials, agents or employees, in the execution, performance, or failure to adequately perform the obligations of the RWREB pursuant to this Agreement.

The County shall indemnify, hold harmless and defend the RWREB, its officials, agents, and employees against any and all liability, losses, costs, damages, expenses, claims or actions, including reasonable attorney's fees, which the RWREB, its officials, agents, or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of County and their officials, agents or employees, in the execution, performance, or failure to adequately perform the obligations of the County pursuant to this Agreement.

8.0 Records Retention

Until the expiration of six years after the furnishing of services pursuant to this Agreement, the RWREB and the County shall retain a copy of the Agreement, and the books, documents, records, and accounting procedures and practices relating to this Agreement.

69

9.0 Notices

All notices under this Agreement, and any amendments to this Agreement, shall be in writing and shall be deemed given when delivered by certified mail, return receipt requested, postage prepaid, when delivered via personal service or when received if sent by overnight courier. All notices shall be directed to the parties at the respective addresses set forth below. If the name and/or address of the representatives changes, notice of such change shall be given to the other party in accordance with the provisions of this section. County: Lee Mehrkens,

270 CH/CH 15 West Kellogg Blvd, Saint Paul, Minnesota 55102

RWREB: Zack Hansen,

2785 White Bear Avenue Suite 350 Maplewood, MN 55109

10.0 Non-Assignability

The parties to this Agreement shall have no right to assign any interest in this Agreement and shall not transfer any interest in this Agreement by subcontract or assignment without the prior written consent of all other parties to the Agreement.

11.0 Force Majeure

No party shall be liable for any loss or damage incurred by any other party as a result of events outside the control of such party ("Force Majeure Events") including, but not limited to: war, storms, flooding, fires, strikes, legal acts of public authorities, or acts of government in time of war or national emergency.

12.0 Termination

Either party may terminate this Agreement without cause upon giving at least six months written notice thereof to the other party

13.0 Interpretation of Agreement; Dispute Resolution and Escalation Procedures; Venue

The Agreement shall be interpreted and construed according to the laws of the State of Minnesota. All litigation regarding this Agreement shall be venued in the District Court, Second Judicial District, State of Minnesota.

14.0 Dispute Resolution

In the event of a dispute, the Ramsey County Finance Director, the Washington County Finance Director and the RWREB joint leadership team (JLT) will meet to

70

attempt to resolve the matter. If the parties fail to come to a mutual agreement to resolve the dispute, the Finance Directors and the RWREB JLT will each prepare a written summary of the dispute as well as written suggestions for resolving the matter. The written summaries will be submitted to the Ramsey County Manager and the Washington County Administrator, who will resolve the dispute by providing written direction on the matter.

15.0 Severability

The provisions of this Agreement are severable. If any part of this Agreement is rendered void, invalid or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement.

16.0 Alteration

Any alteration, variation, modification, or waiver of the provisions of this Agreement shall be valid only after it has been reduced to writing and signed by all parties.

17.0 Limitation of Liability

The County is not responsible for providing services outside of the scope of the Agreement. The County is no liable for management decisions made by State, Hennepin, or any other organization, and is also not responsible for cash shortfalls, such as bills not paid or charges for payments made with insufficient funds, due to funding shortfalls of State, Hennepin, or any other organization.

18.0 Entire Agreement

The written Agreement, including all attachments, represent the entire and integrated agreement between the parties hereto and supersede all prior negotiations, representations or contracts, either written or oral. No subsequent agreement between the County and the Ramsey Washington Recycling and Energy Board to waive or alter any of the provisions of this Agreement shall be valid unless made in the form of a written Amendment to this Agreement signed by authorized representatives of the parties.

71

In Witness Whereof, this Agreement is duly executed as of the last date written below.

RAMSEY COUNTY Jim McDonough, Board Chair Date: Janet Guthrie, Acting Chief Clerk Date:

Ramsey Washington Recycling and Energy Board Fran Miron, RWREB Chair Date: By: RWREB Secretary/Treasurer Date:

Approved as to form: _________________________________ Assistant County Attorney Date:

Approved as to form:

_________________________________ Assistant County Attorney Date: 10/14/15

Approval Recommended: Approval Recommended:

_________________________________ _________________________________

Lee Mehrkens, Director of Finance Joint Leadership Team

Date: ______________________ Date: ____10/14/15_________

_________________________________

Rina McManus, Director of Public Health

Date: ______________________

72

RESOLUTIONR&EB2015‐__

Whereas,TheRamsey/WashingtonRecyclingandEnergyBoard(the“R&EBoard”)isgovernedbythe

amendedandrestatedjointpowersagreementbyandbetweenRamseyCountyandWashingtonCounty

datedSeptember22,2015,(“JointPowersAgreement”);and

Whereas,TheJointPowersAgreementprovidesthattheR&EBoardshallenterintoaFiscalAgent

AgreementwiththeRamseyCountyFinanceDepartment,withthatDepartmentperformingfunctions

determinedappropriatebytheR&EBoard;and

Whereas,TheJointLeadershipTeamandRamseyCountyDepartmentofFinancehavepreparedaFiscal

AgentAgreementbetweenRamseyCountyandtheR&EBoard,whichisconsistentwiththeRamsey

CountyFiscalAgentPolicy,JointPowersAgreement,andR&EBoardBylaws.Now,therefore,beit

Resolved,theRamsey/WashingtonRecyclingandEnergyBoardherebyapprovestheFiscalAgent

AgreementbetweentheRecyclingandEnergyBoardandRamseyCounty,forthetermbeginningonthe

dateofapprovalbyRamseyCountythroughDecember31,2020,andauthorizestheChairtoexecute

theAgreement.

Commissioner: Aye Nay _______________________________

Bearth ___ ___ FranMiron,BoardChair

Bigham ___ ___

Carter ___ ___ _________________________

Huffman ___ ___ Date

Kriesel ___ ___

Ortega ___ ___

Miron ___ ___ ______________________________

Reinhardt ___ ___ Secretary/Treasurer

Rettman ___ ___

McGuire(Alt) ___ ___ __________________________

Weik(Alt) ___ ___ Date

73

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VI.b.ii.

SUBJECT: HumanResourceAgreement

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

AuthorizetheExecutiveCommitteetoapproveaPurchaseofServiceAgreementwithRamseyCountyforHumanResourcesservices,withtermssubstantiallysimilartothoseintheTermSheet,andfollowingapprovalastoformbytheCountyAttorney.

EXECUTIVESUMMARY:

TheJointPowersAgreement(PartVI.C.)providesthattheR&EBoardisauthorizedtoemployeeagentsoremployees,andsuchemployeesareemployeesoftheR&EBoard.TheBylawsprovidethattheR&EBoardshallselectanagentforHumanResourcesServicesforitsemployees,andthatRamseyCountyHumanResourcesshallprovidethoseservicesinitially,pursuanttoapurchaseofservicesagreement.TheJointLeadershipTeamandRamseyCountyHumanResourceshavepreparedaTermSheetthatdefinesthebusinesstermsfortheseservices,andwouldbethebasisforanAgreement.ThisTermSheetisconsistentwiththeJointPowersAgreement,andtheBylawsoftheR&EBoard.

ATTACHMENTS:

1. HumanResourcesTermSheet

2. Resolution

FINANCIALIMPLICATIONS:

TheTermSheetprovidesforanannualadministrativefeepaidbytheR&EBoardtotheRamseyCountyHumanResourcesDepartmentforstaffingandotherservices.TheamountistobenegotiatedduringpreparationoftheR&EBoardbudget.For2016–2017thatamountis$75,000peryear,whichisincludedintheBudgetproposedtotheR&EBoard.

74

SUBJECT:HumanResourcesAgreement

Coversheet Page 2 of 2

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15/

OTHER

75

Page1of3

HumanResourcesTermSheet

TERMSHEET

FORHUMANRESOURCESSERVICES

PROVIDEDBYRAMSEYCOUNTY

TOTHE

RAMSEY/WASHINGTONRECYCLINGANDENERGYBOARD

A. Scope

TheRamseyWashingtonCountyRecyclingandEnergyBoard(R&EB)isajointpowersboard

createdbyRamseyandWashingtonCounties.TheBoardisauthorizedto,amongotherthings,

ownandoperatethewasteprocessingfacility(Facility)inNewport,MN,andtoemploystaff.

TheJointPowersAgreementprovidesthattheR&EBmaycontractforhumanresourcesservices

andtheBylawsadoptedbytheR&EBspecifythatattheonsetthecontractwouldbewith

RamseyCounty.

TheR&EBwillcontractwithatransitionfacilityoperator,whichwillemployexistingRRT

employeestooperatetheFacility,andcarryoutsomebusinessfunctions.TheBoardwillinitially

employasmallnumberofstaff,butthatnumberwilllikelyincreasethroughouttheFacility

transitionperiodof2016–2017,anditislikelythat,in2018,theR&EBcouldemployupto70

staff.

TheR&EBwill,therefore,requirehumanresourcesservicesforavarietyoffunctions.Some

functionsitwillcarryoutwithitsownemployeesandconsultants/contractors.Somewillbe

carriedoutbyRamseyCounty(County)pursuanttoapurchaseofserviceagreement.ThisTerm

SheetoutlinestheservicesthatwouldbeprovidedbytheR&EB,andwhichwillformthebasisof

aPurchaseofServiceAgreement.

ThisTermSheetsetsforththetermsandconditionswhichareanticipatedtobethebasisofthe

negotiationofthePurchaseofServiceAgreementbetweentheR&EBandtheCounty.ThisTerm

Sheetisnotacompletesetofterms,itisanticipatedthattheAgreementwillalsoincludeother

termsandconditionsthatwouldbeconsideredstandardforthistypeofa*greement.

B. Concept

R&EBEmployees:

o WillbeemployedbytheRamsey/WashingtonRecyclingandEnergyBoard(R&EB).

o PursuanttotheJointPowersAgreement,willbehiredandsupervisedbytheJoint

LeadershipTeamunderR&EBdirection.

ServiceDeliveryModel

o TheR&EBwillcontractwiththeCountyforhumanresourcesservicesthroughapurchase

ofservicesagreementwithRamseyCounty,onbehalfofitsHumanResources

Department(RCHR).

o TheR&EBwilladoptemployeesalaryschedules,benefits,rulesandpoliciesofitsown,

whichmayormaynotbethesameasthoseoftheCounty.

o RCHRwilladministercertain,specificallyidentifiedhumanresourcesservices,andthe

R&EBwilladministerotherservices.

TheR&EBwillprovideresourcestoRCHRtofullycovercostsassociatedwiththeservices

provided.

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Page2of3

HumanResourcesTermSheet

C. Term

ThetermoftheagreementshallbefromDecember1,2015throughDecember31,2020.The

agreementmayberenewedifa*greedtobybothparties.Eitherpartymaycancelwithoutcause

upongivingatleast6monthswrittennoticethereoftotheotherparty.Bymutualagreement,

thepartiesmayalter,modifyorwaiveprovisionsofthisagreement.

D. ScopeofService

a. RecruitingandHiring–WhiletheR&EBwillmakehiringdecisions,itseeksassistance

fromRCHRinthehiringprocess.RCHRwillprovideservicesto

i. AssistindevelopingjobdescriptionsandsalaryschedulesforR&EBstaff;

ii. Recruit,screenandoverseethehiringofcandidates;

iii. Conductbackgroundchecks;

iv. AdviseandassistR&EBwithonboardingactivitiesfornewemployees.

b. TransitionfromPrivatetoPublicEmployees–During2016–2017RCHRwillassistthe

R&EBtoidentifyaprocesstotransitionemployeeswhoworkattheFacility,toR&EB

employees,asappropriate.RCHRwillserveinaconsultingcapacity,withtheR&EB

beingresponsibleforleadingthiswork.

c. EmployeeHealthandSafety–TheR&EBwillhaveprimaryresponsibilityforemployee

healthandsafety,usingitsemployeesand/orconsultants.RCHRisnotexpectedto

developexpertiseonFacilitysafetymatters.RCHRwillprovideservicesto:

i. Uponrequest,andusingitsexistingexpertise,consultwiththeR&EBonsafety

issues;

ii. Provideaccesstogeneraloccupationalhealthandsafetyresourcescurrently

availabletoCountydepartments.

d. EmployeeTraining–TheR&EBwillhaveprimaryresponsibilityforemployeetraining.

RCHRprovideservicesto:

i. AssisttheR&EBasitdevelopsnewemployeeorientationmaterials;

ii. ProvideaccesstoCountyemployeetrainingopportunitiesandclasses,when

spaceisavailable,forR&EBemployees.

e. EmployeeBenefits–TheR&EBwilladoptemployeebenefitsofitsown.RCHRwill

provideservicesto:

i. AssisttheR&EBtoidentifyemployeebenefitpackages

ii. ShouldtheR&EBusethesameinsurancebenefitsofferedtoCountyEmployees,

theRCHRwillmanagetheinsurancebenefitsforR&EBemployeesasitmanages

thoseforCountyemployees;

f. RulesandPolicies–TheR&EBwilladoptpersonnelrulesandpoliciesofitsown.Such

rulesandpolicieswillbecommunicatedtoRCHRuponadoptionbytheR&EB.RCHRwill

providehumanresourcesadvice,uponrequest,totheR&EBonrulesandpolicies.

77

Page3of3

HumanResourcesTermSheet

g. LaborRelations–ShouldtheR&EBdecidetohiretheemployeesoftheFacilityOperator

whoarecurrentlyrepresentedbyIBEWlocal23,RCHRmayserveinanadvisorycapacity

totheR&EBanditsconsultantstonegotiateanewlaboragreementwiththose

employees,thatisconsistentwiththeMinnesotaPublicEmploymentLaborRelations

Act.

E. Compensation

a. AnnualFee:ForaportionofitsservicestheR&EBshallpayanannualfeeof$75,000to

RCHR.ThisfeeisintendedtocoverRCHR’songoingcostsofprovidingbasicservice.

b. AdditionalResources:Becausethereareuniqueissuesassociatedwiththetransitionof

thefacilityfromprivatetopublicownership,andpossibleconversionofemployeesfrom

privatetopublicemployment,therewillbeperiodswhentheannualfeeisinsufficient

forRCHR.Therefore,uponwrittennoticetotheR&EB,theR&EBwillprovideoneor

moreofthefollowing:

i. TheR&EBshallhireconsultant(s),retainedinconsultationwithRCHR,whoshall

provideservicesatthedirectionofRCHRincarryingoutservicesidentifiedin

thisagreement.

ii. TheR&EBshallprovidefundingforRCHRtohireaconsultant,inconsultation

withtheR&EB,forthepurposeofcarryingoutservicesidentifiedinthis

agreement.

78

RESOLUTIONR&EB2015‐__

Whereas,TheRamsey/WashingtonRecyclingandEnergyBoard(the“R&EBoard”)isgovernedbythe

amendedandrestatedjointpowersagreementbyandbetweenRamseyCountyandWashingtonCounty

datedSeptember22,2015,(“JointPowersAgreement”);an

Whereas,TheBylawsprovidethattheR&EBoardshallenterintoapurchaseofservicesagreementwith

RamseyCountyforHumanResourcesservices,withservicesprovidedbytheRamseyCountyHuman

ResourcesDepartment;and

Whereas,TheJointLeadershipTeamandRamseyCountyHumanResourcesDepartmenthaveprepared

aTermSheetforapurchaseofservicesagreement,whichisconsistentwiththeJointPowersAgreement

andR&EBoardBylaws.Now,therefore,beit

Resolved,theRamsey/WashingtonRecyclingandEnergyBoardherebyauthorizestheExecutive

CommitteetoapproveaPurchaseofServiceAgreementwithRamseyCountyforHumanResources

services,withtermssubstantiallysimilartothoseintheTermSheet,andfollowingapprovalastoform

bytheCountyAttorney.

Commissioner: Aye Nay _______________________________

Bearth ___ ___ FranMiron,BoardChair

Bigham ___ ___

Carter ___ ___ _________________________

Huffman ___ ___ Date

Kriesel ___ ___

Ortega ___ ___

Miron ___ ___ ______________________________

Reinhardt ___ ___ Secretary/Treasurer

Rettman ___ ___

McGuire(Alt) ___ ___ __________________________

Weik(Alt) ___ ___ Date

79

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VI.c.i.

SUBJECT: TransitionOperationsAgreement

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

AuthorizetheExecutiveCommitteetoapproveanAgreementforTransitionOperationswithGRE,withatermofDecember1,2015throughDecember31,2017,basedonthetermsandconditionscontainedintheattachedTermSheet,followingapprovalastoformbytheCountyAttorney.

EXECUTIVESUMMARY:

AttheMay28thmeetingtheRamsey/WashingtonCountyResourceRecoveryProjectBoardapprovedaresolutionthatincludedauthorizationtonegotiateaninterimoperationsagreementwithaqualifiedcompany.StaffidentifiedGreatRiverEnergy(GRE),whichoperatesafacilityverysimilartotheFacilityinNewport,asapotentialqualifiedserviceprovider.StaffandGREhavepreparedaTermSheetthatdescribesthebusinesspointsofaTransitionAgreement.GREhasindicateditswillingnesstoenterintoanAgreementinaletter,whichisalsoattached.Theattachedmemoprovidesfurtherbackground,andthetermsheetisattached.

ATTACHMENTS:

1. MemotoR&EBoarddatedOctober15,2015

2. Resolution

3. TermSheetforTransitionOperations

FINANCIALIMPLICATIONS:

Fundingisincludedintheproposed2016‐2017budget.

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SUBJECT:TransitionOperationsAgreement

Coversheet Page 2 of 2

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

81

Page1of2

October15,2015

To: Ramsey/WashingtonRecyclingandEnergyBoard

From:JointLeadershipTeam

RE: TransitionOperationsAgreement

Background

AttheMay28thmeetingtheRamsey/WashingtonCountyResourceRecoveryProjectBoardapprovedaresolutiontosetanumberofactionsinmotionrelatedtothepurchaseoftheFacilityinNewport.Includedwasauthorizationforstafftonegotiateaninterimoperationsagreementwithaqualifiedcompanytooperatethefacilityduringatransitionperiod,underthedirectionofanR&EBoard‐employedFacilityManager.StaffidentifiedGreatRiverEnergy(GRE),whichoperatesafacilityverysimilartotheFacilityinNewport,asapotentialqualifiedserviceprovider.StaffidentifiedGREasqualifiedforthesereasons: GREisanot‐for‐profitelectriccooperativeownedbyits28membercooperatives.Its

not‐for‐profitstatuswillhelpensurethemotivationsandpricingsetforthinthetransitionagreementarecloserinlinewiththeproposedpublicownershipmodel.

GREpurchaseditsRefuseDerivedFuel(RDF)facilityinElkRiverfromRRTin2010.TheGREfacilityisasisterfacilitytotheNewportfacility,almostidenticalinstructureandfunction.

TheGREstaffhaveworkedthroughaprevioustransitionfromRRTownershipandunderstandtheoperatingneedsofaverysimilarRDFfacility.

TheGREElkRiverFacilityandtheRRTNewportFacilityhavehadcooperativeoperationsoverthepastyears,includingassistingwithspareparts,repairs,andtransferringRDFwhenneededtomeetfuelcommitments.

Minn.Stat.Section473.848willbeenforcedbytheMPCAbeginningthisyear,andGREhasathoroughunderstandingofhowthatenforcementwillaffectwastedeliveriestoitsRDFfacility;thatfamiliaritywiththemarketwouldbenefitNewport.

GREisstaffedbyunionemployeesfromthesameunionasthestaffoftheNewportfacility,althoughdifferentlocals(160atElkRiver,and23atNewport).

TheGREfacilityisoperatedwellandefficiently. GREhasexpressedinterestinoperatingtheNewportFacilityduringthetransitionand

findinglongtermcollaborations/partnershipsafterthetransition.

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Page2of2

FollowingdiscussionswiththeCountyAttorneys,andreportingtotheChairandVice‐Chair,staffinitiateddiscussionswithGREtodeterminetheirinterestinanagreement.Asaresultofthesenegotiations,staffandGREhavepreparedaTermSheetthatdescribesthebusinesspointsofaTransitionAgreement.ThatTermsheetisattachedtothismemo.GREhasindicateditswillingnesstoenterintoanAgreementinaletter,whichisalsoattached.StructureoftheBusinessTermsUnderthetermsoftheAgreement,GREwillperformoperationsandmaintenanceservicesfortheFacility,withtheintentoftransitioningfulloperationandmanagementtotheBoardattheendoftheterm.GREwouldformaMinnesotalimitedliabilitycompany,whollyownedbyGRE,toserveastheOperator.

ThisTermSheetsetsforththetermsandconditionswhichareanticipatedtobethebasisofthenegotiationoftheAgreementbetweentheBoardandGRE.ThisTermSheetisnotacompletesetofterms,itisanticipatedthattheAgreementwillalsoincludeothertermsandconditionsthatwouldbeconsideredstandardforthistypeofa*greement.

Uponthecompletionofthepurchase,GREwillemploythecurrentbargainedemployees(consistentwiththetermsoftheAssetPurchaseAgreementbetweentheBoardandRRT),andcertainofthenon‐bargainedemployees,andwillimmediatelyassumedaytodayoperationsoftheFacility.GREwilloperatetheFacilityasrequiredbytheAgreementandconsistentwithitsoperationsoftheresourcerecoveryfacilitythatitownsandoperatesinElkRiver.GREwillappointafacilitymanager,whowillworkwiththeR&EBoard’sFacilityManager,oncehired.

GREwillbereimbursedforallcostsincurredinconnectionwithitsresponsibilitiesundertheAgreement.GREwillalsobepaidaManagementFee.This“pass‐through”paymentapproachcreatessufficientflexibilityduringthetransition.

ActionRequestedTheRamsey/WashingtonRecyclingandEnergyBoardisrequestedtoauthorizetheExecutiveCommitteetoapproveanAgreementforTransitionOperationswithGRE,withatermofDecember1,2015throughDecember31,2017,basedonthetermsandconditionscontainedintheattachedTermSheet,followingapprovalastoformbytheCountyAttorney.

83

RESOLUTIONR&EB2015‐__

Whereas,TheRamsey/WashingtonRecyclingandEnergyBoard(the“R&EBoard”)isgovernedbythe

amendedandrestatedjointpowersagreementbyandbetweenRamseyCountyandWashingtonCounty

datedSeptember22,2015,(“JointPowersAgreement”);and

Whereas,OnMay28,2015(Resolution2015‐RR‐02)theRamsey/WashingtonCountyResourceRecovery

ProjectBoardauthorizedstafftonegotiateaninterimoperationsagreementwithaqualifiedcompany

tohandlecertainoperations,underthedirectionofaR&EBoard‐employedFacilityManager,

commencingin2016andincludingprovisionsthatassureandefficientandeffectivetransitiontopublic

operation;and

Whereas,StaffhaveidentifiedGreatRiverEnergy(GRE)asawell‐qualifiedvendor,andhavenegotiated

thebusinesstermsofaTransitionOperationsAgreementwithGRE.Now,therefore,beit

Resolved,theRamsey/WashingtonRecyclingandEnergyBoardherebyauthorizestheExecutive

CommitteetoapproveanAgreementforTransitionOperationswithGRE,withatermofDecember1,

2015throughDecember31,2017,basedonthetermsandconditionscontainedintheattachedTerm

Sheet,followingapprovalastoformbytheCountyAttorney.

.

Commissioner: Aye Nay _______________________________

Bearth ___ ___ FranMiron,BoardChair

Bigham ___ ___

Carter ___ ___ _________________________

Huffman ___ ___ Date

Kriesel ___ ___

Ortega ___ ___

Miron ___ ___ ______________________________

Reinhardt ___ ___ Secretary/Treasurer

Rettman ___ ___

McGuire(Alt) ___ ___ __________________________

Weik(Alt) ___ ___ Date

84

1

TERM SHEET FOR

TRANSITION OPERATIONS OF

RAMSEY/WASHINGTON RECYCLING AND ENERGY BOARD RESOURCE RECOVERY FACILITY

NEWPORT, MINNESOTA

A. Scope.

The Ramsey/Washington Recycling and Energy Board (“Board”) is purchasing the Resource Recovery Facility (“Facility”) in Newport, Minnesota from Resource Recovery Technologies, LLC (“RRT”). Effective as of the completion of the purchase, the Board desires to contract with a transitional facility operator (“Operator”) to assist in progressing from RRT’s operation to public operation. The Operator’s responsibilities would be set forth in a transitional operations and maintenance agreement (the “Agreement”) between the Board and the Operator.

Under the terms of the Agreement, the Operator will perform operations and maintenance services for the Facility, with the intent of transitioning full operation and management to the Board at the end of the term. The Board has identified Great River Energy (“GRE”) to potentially serve as the Operator and has begun discussions with GRE on what this relationship might look like. GRE would not directly provide the services, but would form a Minnesota limited liability company, wholly owned by GRE, to serve as the Operator.

This Term Sheet sets forth the terms and conditions which are anticipated to be the basis of the negotiation of the Agreement between the Board and GRE (each is a “Party” to this Term Sheet). This Term Sheet is not a complete set of terms, it is anticipated that the Agreement will also include other terms and conditions that would be considered standard for this type of Agreement. Both Parties are currently conducting their respective due diligence in connection with the relationship contemplated by this Term Sheet. The provisions of this Term Sheet are conditioned on the results of each Party’s due diligence investigation. None of the terms or conditions contained in this Term Sheet will be binding on either Party until an Agreement is fully negotiated, approved by both Parties’ governing boards, and executed and delivered by both Parties.

B. Concept.

The Board intends to complete the purchase of the Facility prior to January 1, 2016. The Board intends to have an Operator under contract prior to the completion of the purchase. The Agreement will include language defining the roles and responsibilities of the Operator and the Board during the transition period prior to the commencement of the Operator’s operations and maintenance of the Facility on or around January 1, 2016.

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2

Upon the completion of the purchase, it is expected that the Operator will employ the current bargained employees (consistent with the terms of the Asset Purchase Agreement between the Board and RRT), and certain of the non-bargained employees, and will immediately assume day to day operations of the Facility. The Operator will operate the Facility as required by the Agreement and consistent with Operator’s operations of the resource recovery facility that Operator owns and operates. The Operator will appoint a facility manager, who will have the authority set forth in the Agreement. The Board also intends to hire a full time manager, who will assume operational management for the Facility as agreed to by the Operator and the Board.

The Operator will be reimbursed for all costs incurred in connection with its responsibilities under the Agreement. The Operator will incur costs to prepare for transitional activities prior to January 1, 2016, and may incur costs for transitional activities after the expiration of the term. The Board will compensate the Operator for costs associated with preparing to operate the Facility in 2016, including establishing its limited liability company, establishing its processes to employ current RRT employees, establishing its employment and human resources structure for the LLC, (salaries, benefits, employment policies and procedures), procuring necessary insurance, and its legal costs associated with these activities. Operator costs associated with developing the terms and conditions, and the Transition Operations Agreement, will not be compensated.

The Operator will also be entitled to the Management Fee as defined below. The Management Fee is intended to cover those costs incurred by the Operator that are not reimbursed, and also represent the Operator’s return on its investment in this Agreement.

Under the Agreement, the Board will fully indemnify the Operator from all liabilities that are not caused by the Operator's intentional or negligent acts in connection with the current or past RRT employees and contractors, the Facility, and the activities conducted at the Facility, that arose prior to January 1, 2016, or that arise during or after the term of the Agreement.

A cornerstone of the concept is transparency and open communications between the Board and the Operator. To facilitate timely communications, an “Operations Committee” will be created consisting of:

The Board Joint Leadership Team One representative of the Operator The Facility manager(s)

o The interim facility manager appointed by the Operator o Upon hiring by the Board, the permanent facility manager

It is expected that the Operations Committee will meet at least quarterly to discuss and make recommendations to the Board on the following areas:

Annual budgets Annual operating goals Employment and benefits matters Operational & financial performance of the Facility

86

3

Process improvements Capital projects The transition of operations and maintenance to the Board upon the expiration of

the term of the Agreement Other functions as specified in the Agreement or mutually agreed to by the

Operations Committee members

C. Term.

December 1, 2015 to December 31, 2017. The Agreement may be extended by mutual written agreement to December 31, 2018, or beyond, depending on the progress of the transition to operations by the Board.

Prior to the expiration of the term, the Board and the Operator will develop a plan that assures an orderly transition of the operations and maintenance of the Facility to the Board, including the transition of employees and other matters necessary for the Board to commence operations upon the expiration of the Agreement. Upon the expiration of the term, all of the Operator’s responsibilities and liabilities in connection with the employees, the Facility and the activities at the Facility will terminate.

D. Responsibilities of Board.

1. County Staffing a. Designate a staff coordinator to serve as a contact for the Operator. b. Hire county employees including

a) Facility Manager and Assistant Facility Manager to work jointly with Operator’s interim facility manager

b) Staff to work on business function transition, including a Contract Manager and Accountant 4

c. Designate certain Ramsey and Washington County staff as support staff for certain functions (i.e. Operating Committee)

2. Ownership of Facility information technology hardware and software and make it available to the Operator, contract with information technology consultants if needed

3. Appoint a consulting engineering firm to assist on technical or engineering matters related to Facility

4. Acquire/maintain necessary permits 5. Procure waste delivery agreements with waste haulers and transfer stations 6. Arrange for landfill contracts for disposal of Bulky Waste and Process Residue 7. Provide Fuel Supply Agreement with Xcel Energy. 8. Prepare and enter into Transportation Contracts with trucking companies to have

loaded transfer trailers hauled from location to location. 9. Contract or otherwise make arrangements with metals markets for the delivery of

ferrous and non-ferrous metals. 10. Cost responsibilities

a. All costs associated with the ownership and operation of the Facility, including property insurance.

b. Debt service on the Facility

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4

c. Maintain an Operating Reserve Fund d. Maintain an Equipment Maintenance and Repair Fund e. Bill and collect Tip Fees f. Pay the Payment in Lieu of Taxes to local taxing districts g. Pay for expenses listed in Attachment B h. Manage inventory control and data management i. Compensate Operator, including:

a) A Monthly Management Fee of $91,667 in 2016, and $79,167 in 2017.

b) Reimbursem*nt of Operator’s monthly costs (see Attachment B) 11. The Board will be responsible for expenses outlined in Attachment B. The Board may

request that the Operator handle additional activities from time to time. Operator shall be reimbursed for the actual costs in performing any such additional activities.

E. Responsibilities of the Operator

1. Designate Operator representative to serve on the Operations Committee 2. Appoint interim manager. 3. Business Structure: It is expected that GRE will create a Minnesota limited

liability company prior to the commencement of the services under the Agreement to act as the Operator and conduct all Facility operations and maintenance activities, to serve as the employer of the Facility work force and to transact Facility business that is the responsibility of the Operator under the Agreement.

4. Labor Service: a. Employ current bargained staff as identified in Exhibit C. Maintain

existing benefits. Administer the Labor Agreement assigned to Operator as part of the Facility purchase transaction.

b. Employ non-bargained and any new staff, as identified in Exhibit C. Provide benefits to the non-bargained staff as mutually agreed by the Operator and Joint Leadership Team.

5. Operations and Maintenance Services: a. Operate and maintain the Facility in a safe manner. b. Manage to the performance guarantees set forth in Exhibit A. c. Accept all acceptable waste delivered to the Facility during permitted

hours of operation, or during emergency events when circ*mstances and approvals allow.

d. Collect and remove hazardous waste, problem materials, and special waste as required by law, rule and permits.

e. Coordinate transportation and marketing of various products and residues. f. Develop and implement a process for managing unacceptable waste. g. Process waste to produce end products, including ferrous metals, non-

ferrous metals, and refuse derived fuel, as provided in the operating plan. h. Maintain the Facility in a good operating condition, to the specifications in

the Agreement. i. Perform regular maintenance and repair of the Facility.

88

5

j. Maintain rolling stock (mobile equipment) needed to maintain operations at the Facility and the other on-site operations directly related thereto.

k. Provide coordination with Xcel regarding the supply of RDF to the Xcel Combustion Facilities.

l. Assure that existing safety, contingency, emergency operations and security plans are followed.

m. Implement Board approved operations and maintenance process improvements.

n. Manage operations and maintenance budget. o. Administer key agreements on behalf of the Board (Xcel Fuel Supply,

landfill, waste delivery, transfer station, transportation, etc.) p. Comply with laws, permits applicable to the Facility q. Manage spare parts, inventories r. Maintain the Facility, including the land, building, structure,

improvements, easem*nts, equipment, tools, computer hardware and software, furniture, vehicles, loaders and tractors, rolling stock and trailers, processing equipment, parts and inventories and miscellaneous supplies.

s. Work cooperatively with the Board, its staff and the Operations Committee to investigate, propose, and manage capital improvements to the Facility and new technologies identified by the Board, as well as non-capital major repair/replacement.

t. Operate the Scale House and data system associated with it; collect tipping fees from cash-customers and manage funds in accordance with Board policy; keep adequate records of tip tonnages by hauler to support the hauler rebate program and working with the Board’s accounting staff.

u. Manage site security. v. Work cooperatively with the Board on education related to the Facility,

including tours. w. Conduct environmental compliance activities, including testing and

monitoring at the times and in the manner required by the Facility permits, or other requirements.

x. Coordinate and maintain information systems to provide storage and ready retrieval of Facility and Alternative Facility Collection Point operating data.

y. Maintain records and operating reports z. Provide operating and financial reports to the Operations Committee at

quarterly meetings aa. Subcontracting: In the event that the Operator proposes to subcontract any

of its responsibilities under the Agreement, including to GRE, the Operator will consult with the Operations Committee prior to entering into any such subcontracts.

89

Attachment A

OPERATOR PERFORMANCE GUARANTEES

There are two Processing Efficiency Standards for County Waste:

1. 85% of Waste accepted by Operator must be processed, as calculated on a rolling (6) month average, to be determined as follows:

Processed Waste = RDF produced + Secondary Materials + Process Line Residue (weight of) RDF produced + Secondary Materials + Process Line Residue +

Bulky Waste Residue

2. 85% of Waste processed must be recovered as Secondary Materials or RDF, as calculated on a rolling six (6) month, to be determined as follows:

Recovered Waste = RDF produced + Secondary Materials (weight of) RDF produced + Secondary Materials + Process Line Residue

Performance Guarantees for transfer trailer load weights are as follows:

3. RDF loads average a minimum of 19 tons per load on a rolling six (6) month basis.

4. Bulky Waste Residue loads average a minimum of 13 tons per load in a rolling (6) month basis.

5. Process Residue loads average a minimum of 19 tons per load on a rolling six (6) month basis.

Operator will use commercially reasonable efforts to meet the stated performance guarantees.

90

Attachment B

OPERATION AND MAINTENANCE EXPENSES AND RESPONSIBLE PARTIES

A. Operator’s Operation and Maintenance Cost Responsibilities

It is expected that O&M services provided by GRE be implemented under a cost plus structure. GRE intends to create a Minnesota limited liability company for the sole purpose of acting as the Operator, employing the employees and providing O&M services at the Facility under this agreement. All costs incurred by the operating LLC for the purpose of operating and maintaining the Facility will be passed through to the Board. This may include but not limited to:

1. Wages & Benefits (including worker’s comp) 2. Subcontracting services 3. Office Expenses (control room and administrative area) 4. Building Services for the Facility 5. Plant Operations

a. Utilities b. Plant supplies and certain parts c. Environmental Testing d. Plant Equipment Rentals e. Mobile Equipment Fuel, Oil, and Maintenance

6. Procure necessary insurance coverage per county requirements

B. Board’s Operation and Maintenance Cost Responsibilities

It is expected the Board will pay directly the following costs:

1. Parts 2. Insurance (owner’s insurance on Facility) 3. Transfer Haul Costs for RDF, Recovered Materials, Bulky Wastes, and Process

Residue 4. Bulky Waste and Process Residue Landfill Costs 5. Debt Service 6. Operator Compensation 7. Those items listed as Pass Through costs in Phase I, unless the Coordinators agree to

continue them as Pass Through costs. 8. Certifying, maintaining and replacing (when necessary) the weighing facilities and

tipping floor at the Facility and replacing (when necessary) the rolling stock

91

Transition Operations Term Sheet 8

Attachment C

EMPLOYMENT OUTLINE

Bargained Staff

The Operator shall offer employment to all employees subject to the Labor Agreement with the IBEW Local 23, under the same benefit terms and conditions as outlined in that Agreement. At the beginning of the term of this Agreement, that includes the following:

1 - Processor Electrical Maintenance

8 – Processor Mechanical Maintenance

29 – Journeyman Processors

8 – Processor Helpers

Facility Non-Bargained Staff

The Operator shall offer employment to all non-bargained staff currently assigned to the Facility, including

3 – Maintenance Supervisors

3 - Plant Supervisors

1 – Administrative Assistance

1 – Supply Chain Coordinator

1 – Transportation Coordinator

1 – Business Relations/Transportation Director

Non-Facility Non-Bargained Staff

The Operator and the Board will jointly outline a staffing plan as soon as possible for non-Facility business, financial, human resources and safety functions, and determine those non-bargained RRT staff that shall be employed by the Operator.

92

GREATRIVERENERGY

12300 Elm Creek BoulevardMaple Grove, Minnesota 55369-4718

763-445-5000grealriverenergy.com

October 14, 2015

Zack Hansen, Ramsey CountyJudy Hunter, Washington CountyRamsey/Washington Recycling and Energy Board2785 White Bear Avenue; Suite 350Maplewood 55109

RE: Letter of Intent Newport Transition Operation, & Maintenance Term Sheet

Dear Ma'. Hansen and Ms. Hunter,

Great River Energy (GRE) welcomes the opportunity to state to the Ramsey/Washington Recycling andEnergy Board (Board) our intent to enter into an agreement for the Transition Operation and Maintenanceof the Newport Resource RecovelT Facility (Facility) for a two year term beginning on, or about, JanuaE¢1, 2016, based substantially on the terms and conditions in the draft Term Sheet that GRE and theCounties have negotiated.

GRE's experience with managing, operating and maintaining a municipal solid waste (MSW) receivingand processing facility and power plant that combusts waste and generates steam for electrical productiongoes back to 1988 when the integrated Elk River Resource Processing Plant and Elk River EnergyRecovelT Station were brought online 27 years ago.

The Elk River Energy RecovelT Station, originally a three unit coal-fired power plant, was convelÿted to arefiBe-derived fuel (RDF) plant and is capable of converting 1,000 tons of RDF per day into 346,000pounds per hour of steam with a peak generation of 33 MW of renewable, baseload electricity.

In 2010 GRE became the sole owner of the Elk River Resource Processing Plant and successfullytransitioned the operation from Resource Recovery Technologies, LLC (RRT) to GRE. In operation since1988, this sister facility to the County's Newport Facility, has processed almost 10 million tons of MSWwith 1.3 million of these tons under GRE management.

GRE is well suited to provide the transitional operating and maintenance selwices for the County'sFacility and looks forward to this opportunity to partner with Ramsey and Washington Counties and theBoard to transition the Newport Resource Recovery Facility to public ownership and operation.

Sincerely,

Timothy SteinbeckDirector, Resource RecoveP¢Great River Energy

CO." Richard Lancastel; GRE, Vice President of GenerationBob Scmdberg, GRE, Director of Business Development

93

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VI.c.ii.

SUBJECT: WasteDeliveryAgreements

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

AuthorizetheExecutiveCommitteetoapproveWasteDeliveryAgreementsforRamsey,Washingtonandothercountywaste,withtermssubstantiallysimilartothoseintheTermSheet,conditioneduponthepurchaseoftheFacility,andfollowingapprovalastoformbytheCountyAttorney.

EXECUTIVESUMMARY:

TheRamsey/WashingRecyclingandEnergyBoard(R&EB)willneedtocontractwithlicensedwastehaulers(haulers)toensuredeliveryofwastetotheFacilitybeginningJanuary1,2016.Atit*August27,2015meeting,theRamsey/WashingtonCountyResourceRecoveryProjectBoardauthorizedsolicitationofabroadrangeofa*greements,includingwastedeliveryagreements.ATermSheet,whichdescribesthebusinesspointsproposedbytheRecyclingandEnergyBoardforRamseyandWashingtonCountyWaste,wasdevelopedtoaidinsolicitingagreements.Twotypesofa*greementsareproposed(andwhichhavebeenstandardinthepas):anAll‐Wasteagreement,andaSpecificTonnageAgreement.TheTermSheetwasmailedtothe98licensedmixedmunicipalsolidwaste(MSW)haulersservingRamseyandWashingtonCounties,onSeptember23,2015.Thesamewastedeliverytermsarebeingproposedtoallhaulers.AkeypartoftheWasteDeliveryAgreementisthetippingfee.TheFacilitytippingfeewillbesetatpartofthe2016‐2017budgetingprocess.TheJointLeadershipTeam,workingwithconsultants,hasidentifiedthatthenetcosttohaulersthatdeliverwastefromRamseyandWashingtonCountiesshouldbeat$58perton.Thatmeansthatwhateverthetippingfeeissetat,theR&EBwillprovideahaulerrebatesothatthenetcostis$58.Forallhaulers,therewillbecertainspecialcharges,suchasformattresses,tires,appliancesthataredelivered,inadditiontotippingfees.Haulersdeliveringwastefromothercountieswouldpaythefulltippingfee,withnorebate.Staffwillalsobedevelopingwastedeliveryagreementsforwastefromothercounties,whichtermswouldbesimilartothosedescribedintheTermSheet,butwithoutahaulerrebate.

ATTACHMENTS:

1. WasteDeliveryTermSheet

2. Resolution

94

SUBJECT:WasteDeliveryAgreements

Coversheet Page 2 of 2

FINANCIALIMPLICATIONS:

Includedinthe2016amendedbudget.

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

95

Ramsey/Washington Recycling and Energy Board

WasteDeliveryAgreements

ProposedKeyTermsTheRamsey/WashingtonRecyclingandEnergyBoardintendstoenterintoWasteDeliveryAgreements

withhaulers,providedthatitcompletesthepurchaseoftheFacilityinNewport.Thefollowingarethe

basictermsofanagreementshouldtheRecyclingandEnergyBoardfinalizeanoffertowastehaulers.

Thefinalagreementwouldcontainother,standardcontractprovisions,butthebasicbusinesstermsare

outlinedbelow.

Parties:TheWasteDeliveryAgreement(Agreement)willbebetweentheRamsey/WashingtonRecycling

andEnergyBoard(R&EBoard)andthewastehauler(Hauler)

Term:TheAgreementwillbeginonJanuary1,2016,andbeineffectthroughDecember31,2017.

ScopeofHaulerResponsibilities

WasteDelivery:HauleragreestodelivertotheRamsey/WashingtonResourceRecoveryFacility

(Facility)alloftheAcceptableWasteitcollectsinRamseyandWashingtonCountiestothe

FacilityinNewport,oranalternativecollectionfacility,suchasatransferstationauthorizedby

theR&EBoard.(ASpecificTonnageAgreementwillbeconsideredbytheR&EBoardinlieuof

all‐wastedelivery).

UnacceptableWaste:Hauleragreesthatitwillusebesteffortsnottodeliverwastedefinedas

UnacceptableWastetotheFacility,ortomixUnacceptableWastewithAcceptableWaste.The

FacilityoperatorhastherighttorejectentireorpartialloadsofUnacceptableWaste.

PaymentofFees:HauleragreestopayallfeesestablishedintheAgreement.

OperationsatFacility:HauleragreestoabidebyoperationandsafetypoliciesattheFacility.

CompliancewithLaw:Hauleragreesthatitwilloperateitsbusinessincompliancewillall

applicablefederal,stateandlocallaws,rulesandregulations.

FinancialIssues

Fees:

o TippingFee:AsofSeptember23,2015theR&EBoardhasnotestablishedatippingfee

forthetermoftheAgreement.TheR&EBoardshallestablishatippingfeeinthe

AgreementpresentedforsignaturebytheHauler.TheTippingFeeshallbepertonof

AcceptableWastedelivered.

o SpecialCharges:BesidestheTippingFee,theR&EBoardwillestablishchargesfor

specificitemssuchasmattresses,tires,appliancesandelectronics.

o UnacceptableWaste:TheR&EBoardwillestablishachargeforreloadingUnacceptable

WastedeliveredbytheHauler;removalanddisposalofreloadedUnacceptablewasteis

aresponsibilityoftheHauler.

Rebate:TheR&EBoardshallprovideaRebatetotheHaulerinanamountsufficienttoassure

thatthenetcost(TippingFee–Rebate)totheHaulerfordeliveryofwastedoesnotexceed

$58.00pertonforthetermoftheAgreement.Theamountoftherebatewillbeestablished

whentheTippingFeeissetintheAgreement.

LowestRate:TheHaulerwillreceivethelowestTippingFeechargedofanyhaulerthatcontracts

withtheR&EBoardfordeliveryofAcceptableWaste.

Payment:TheHaulershallpaytheTippingFeeandspecialchargestotheR&EBoard;andwill

complywithanylatepaymentpoliciesestablishedbytheR&EBoard.

96

RESOLUTIONR&EB2015‐__

Whereas,TheRamsey/WashingtonRecyclingandEnergyBoard(the“R&EBoard”)isgovernedbythe

amendedandrestatedjointpowersagreementbyandbetweenRamseyCountyandWashingtonCounty

datedSeptember22,2015,(“JointPowersAgreement”);and

Whereas,theR&EBoardintendstoenterintoWasteDeliveryAgreementswithlicensedwastehaulers,

providedthatitcompletesthepurchaseoftheFacilityinNewport;and

Whereas,theRamsey/WashingtonCountyResourceRecoveryProjectBoardauthorizedsolicitationof

wastedeliveryagreementsonAugust27,2015(Resolution2015‐RR‐12);and

Whereas,theJointLeadershipTeamhaspreparedatermsheetandbegunthesolicitationprocess;

Whereas,thetermoftheagreementwillbewillbeginonJanuary1,2016,andbeineffectthrough

December31,2017.Now,therefore,beit

Resolved,theRamsey/WashingtonRecyclingandEnergyBoardherebyauthorizestheExecutive

CommitteetoapproveWasteDeliveryAgreementsforRamsey,Washingtonandothercountywaste,

withtermssubstantiallysimilartothoseintheTermSheet,conditioneduponthepurchaseofthe

Facility,andfollowingapprovalastoformbytheCountyAttorney.

Commissioner: Aye Nay _______________________________

Bearth ___ ___ FranMiron,BoardChair

Bigham ___ ___

Carter ___ ___ _________________________

Huffman ___ ___ Date

Kriesel ___ ___

Ortega ___ ___

Miron ___ ___ ______________________________

Reinhardt ___ ___ Secretary/Treasurer

Rettman ___ ___

McGuire(Alt) ___ ___ __________________________

Weik(Alt) ___ ___ Date

97

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VI.c.iii.

SUBJECT: TransferStation

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

AuthorizetheExecutiveCommitteetoapproveAgreementswithTransferStationstoincreasetheefficiencyofwastedeliverytotheFacility,conditioneduponpurchaseoftheFacilityandapproval

astoformbytheCountyAttorney.

EXECUTIVESUMMARY:

Transferstationshavebecomeimportantinthedeliveryofwasteforprocessing,andefficiencyoftheEastMetrosolidwastesystem.Theuseoftransferstationsworkstoimproverouteefficienciesformanyhaulingcompanies,lessensthedailytrucktraffictotheFacilityandthroughNewport,andhelpsregulatetheflowofwasteintotheFacility.Atit*August27,2015meeting,theRamsey/WashingtonCountyResourceRecoveryProjectBoardauthorizedsolicitationofanumberofa*greements,includingfortransfercapacity.TheJointLeadershipTeam(JLT)recommendsthattheRamsey/WashingtonRecyclingandEnergyBoard(R&EBoard)contractforwastetransferwithanumberofTransferStation(s)beginningJanuary1,2016.ThiswillhelptoensureadequateandefficientdeliveryofwastetotheFacility.Atthistime,theJLTisconsideringcontractswithtwoentitiestomakeavailablethreetransferstationsforRamseyandWashingtonCountywastehaulers.Staffhavemetthetwotransferstationcompaniesandprogressisbeingmadetowardensuringagreementsandpricingcanbereached.

ATTACHMENTS:

1. Resolution

FINANCIALIMPLICATIONS:

Includedintheproposed2016‐2017budget.

RECOMMENDATIONS:

AuthorizetheExecutiveCommitteetoapproveTransferStationAgreements,conditioneduponthepurchaseoftheFacility,andfollowingapprovalofformandfunctionbytheCountyAttorney.

98

SUBJECT:TransferStations

Coversheet Page 2 of 2

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

99

RESOLUTIONR&EB2015‐__

Whereas,TheRamsey/WashingtonRecyclingandEnergyBoard(the“R&EBoard”)isgovernedbythe

amendedandrestatedjointpowersagreementbyandbetweenRamseyCountyandWashingtonCounty

datedSeptember22,2015,(“JointPowersAgreement”);and

Whereas,theR&EBoardintendstoenterintoTransferStationAgreementstoassuremoreefficient

collectionandwastedeliverytotheFacility,providedthatitcompletesthepurchaseoftheFacilityin

Newport.;and

Whereas,theRamsey/WashingtonCountyResourceRecoveryProjectBoardauthorizedsolicitationof

TransferStationagreementsonAugust27,2015(Resolution2015‐RR‐12).Now,therefore,beit

Resolved,theRamsey/WashingtonRecyclingandEnergyBoardherebyauthorizestheExecutive

CommitteetoapproveTransferStationAgreements,conditioneduponthepurchaseoftheFacility,and

followingapprovalofformandfunctionbytheCountyAttorney.

Commissioner: Aye Nay _______________________________

Bearth ___ ___ FranMiron,BoardChair

Bigham ___ ___

Carter ___ ___ _________________________

Huffman ___ ___ Date

Kriesel ___ ___

Ortega ___ ___

Miron ___ ___ ______________________________

Reinhardt ___ ___ Secretary/Treasurer

Rettman ___ ___

McGuire(Alt) ___ ___ __________________________

Weik(Alt) ___ ___ Date

100

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VI.c.iv.

SUBJECT: Landfill

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

AuthorizetheExecutiveCommitteetoapproveLandfillAgreementswithuptothreelandfillsforFacilitywaste,withtermssubstantiallysimilartothoseintheTermSheet,conditioneduponthepurchaseoftheFacility,andfollowingapprovalastoformbytheCountyAttorney.

EXECUTIVESUMMARY:

TheRamsey/WashingRecyclingandEnergyBoard(R&EBoard)willneedtocontractforlandfillcapacityforFacilitywaste,providedthattheFacilitypurchaseiscompleted,beginningJanuary1,2016.FacilitywasteincludesmaterialsderivedfromoperationsrelatedtotheFacilityincludingnon‐processiblewaste,bulkywasteresidue,processresidue,andexcess(MSW)waste.StaffhavemetthreelandfillcompaniesservingtheEastMetro,andprogressisbeingmadetowardensuringlandfillagreementsandpricingcanbereached.Itisestimatedthatabout17,000tonsofprocessresidualand26,000tonsofbulkywasteresiduewillneedtobelandfilledin2016;actualamountsdependonwastedeliveryvolumes,timingofdeliveries,qualityofwasteandfuelneedsbyXcelEnergy.

ATTACHMENTS:

1. Resolution

FINANCIALIMPLICATIONS:

Includedintheproposed2016‐2017budget.

RECOMMENDATIONS:

AuthorizetheExecutiveCommitteetoapproveLandfillAgreements,conditioneduponthepurchaseoftheFacility,andfollowingapprovalofformandfunctionbytheCountyAttorney.

101

SUBJECT:Landfill

Coversheet Page 2 of 2

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

102

RESOLUTIONR&EB2015‐__

Whereas,TheRamsey/WashingtonRecyclingandEnergyBoard(the“R&EBoard”)isgovernedbythe

amendedandrestatedjointpowersagreementbyandbetweenRamseyCountyandWashingtonCounty

datedSeptember22,2015,(“JointPowersAgreement”);and

Whereas,theR&EBoardintendstoenterintoLandfillAgreementswithuptothreelandfills,provided

thatitcompletesthepurchaseoftheFacilityinNewport.;and

Whereas,theRamsey/WashingtonCountyResourceRecoveryProjectBoardauthorizedsolicitationof

landfillagreementsonAugust27,2015(Resolution2015‐RR‐12);and

Whereas,theJointLeadershipTeamhaspreparedatermsheetandbegunthesolicitationprocess.Now,

therefore,beit

Resolved,theRamsey/WashingtonRecyclingandEnergyBoardherebyauthorizestheExecutive

CommitteetoapproveLandfillAgreementswithuptothreelandfillsforFacilitywaste,withterms

substantiallysimilartothoseintheTermSheet,conditioneduponthepurchaseoftheFacility,and

followingapprovalastoformbytheCountyAttorney.

.

Commissioner: Aye Nay _______________________________

Bearth ___ ___ FranMiron,BoardChair

Bigham ___ ___

Carter ___ ___ _________________________

Huffman ___ ___ Date

Kriesel ___ ___

Ortega ___ ___

Miron ___ ___ ______________________________

Reinhardt ___ ___ Secretary/Treasurer

Rettman ___ ___

McGuire(Alt) ___ ___ __________________________

Weik(Alt) ___ ___ Date

103

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VI.d.i.

SUBJECT: FacilityManagerPositionDescription

TYPEOFITEM: ☐ INFORMATION ☐ POLICYDISCUSSION ☒ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

ApprovethepositiondescriptionforFacilityManager.

EXECUTIVESUMMARY:

Atit*May28,2015meeting,theResourceRecoveryProjectBoardrecommendedthattheCountyBoardsauthorizeabudgetaddendumtoprovidefundingforthreeemployeestosupporttheRecyclingandEnergyBoardastheFacilityPurchaseproceeds.TheCountyBoardsapprovedthataddendumonJune23,2015.TwopositionsuseclassificationsthatcurrentexistwithintheRamseyCountypersonnelsystem.Onetitlerequiresanewjobdescription:FacilityManager.TheJointLeadershipTeamhasworkedwithRamseyCountyHumanResourcestodevelopajobdescription,whichisattached.Thisisakeyposition,workingwiththeTransitionFacilityOperatortomanagetheFacilityduringthetransitionperiodof2016‐2017,andmanagingtheFacilityonbehalfoftheR&EBafterthat.ThepositionwillreporttotheJointLeadershipTeam.UponR&EBadoption,theJointLeadershipTeamwillworkwithRamseyCountyHumanResourcestobeginanation‐widesearchforaFacilityManger,withthegoalofhavingapersonhiredinearly2016.

ATTACHMENTS:

1. FacilityManagerJobDescription

2. Resolution

FINANCIALIMPLICATIONS:

Includedinthe2015amendedbudget.

RECOMMENDATION:

ApprovethepositiondescriptionforFacilityManager.

104

SUBJECT:FacilityManagerPositionDescription

Coversheet Page 2 of 2

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

105

1 of 3 10/22/2015 -

BASIC FUNCTION: Under the administrative supervision of the Ramsey/Washington Recycling and Energy Board (R&E Board) Joint Leadership Team, direct and supervise the overall operation and maintenance of the Newport resource recovery facility. The facility manager develops, directs, and manages all aspects of the operation of the facility, including but not limited to directing the work of professional staff and contractors to manage the operations and maintenance of the facility, to participating in the development and administration of the facility operating budget and capital improvement programs; and to perform related duties as assigned. EXAMPLES OF WORK PERFORMED:

1. Promote a diverse, culturally competent and respectful workplace. 2. Collaborate with the Transition Facility Operations contractor to develop facility and

operations schedules to meet operational and contractual requirements.

3. Oversee the operation and maintenance of the facility. 4. Supervise the performance and activities of staff and contractors involved in the operation

of the facility.

5. Oversee the preparation of all documents necessary to complete all local, state and federal environmental review and permit requirements.

6. Initiate new ideas on facility and equipment operation and assist with the development,

promotion, and implementation of new waste disposal. 7. Ensure facility compliance with operating permits and statutory requirements. 8. Coordinate the development and implementation of plant operating and safety procedures. 9. Develop and oversee the supervision of the budgeting, rate setting, accounting, and

financial reporting processes.

10. Establish facility and equipment schedules to meet operational requirements. 11. Develop, maintain, and manage the overall processing, operation and maintenance

schedule for the facility. 12. Oversee the daily operations and logistics of the facility and manage the transportation

process to ensure that entering and exiting of waste product and material occurs efficiently. 13. Work with contractors and consultants to prepare, design and propose capital improvement

and replacement projects. 14. Oversee the implementation and documentation of a comprehensive maintenance program. 15. Ensure compliance for shipping hazardous materials and other waste products transported

over roadways.

Ramsey/Washington Recycling and Energy Board

Facility Manager

106

2 of 3 10/22/2015 -

16. Oversee the acquisition and inventory of repair parts, and materials, and obtain quotes or bids for various new machine repairs.

17. Apply safety guidelines of all federal, state, and Occupational Safety and Health

Administration (OSHA) regulations. Perform safety standards and safety inspections for OSHA.

18. Oversee public relations efforts including developing and implementing public educational

components for the community and responding to inquiries or concerns from members of the public in person, by phone, or email.

19. Collaborate with the HR Department to manage, develop, and administer the facility’s

personnel and benefits policies and procedures; research and provide recommendations on HR related issues.

20. Participate in the preparation of Requests for Proposals/Bids and in the selection of

consultants or contractors to plan, design, engineer, and construct capital projects; participate in negotiations with selected firms; oversee and monitor performance.

21. Represent the interests and policies of the R&E Board at public meetings, hearings, and

legislative committees, and with the business community, media, other government agencies, county organizations, community groups, and interested parties.

22. Monitor and analyze key maintenance parameters such as asset utilization, maintenance

cost and repair, compliance with processes and procedures, and replacement of equipment. 23. Ensure effective controls are in place and best practices are utilized to manage inventory.

SUPERVISORY/MANAGERIAL RESPONSIBILITIES: Position directly supervises and directs the work up to eight professional staff. Position also interacts with and provides oversite to contractors and consultants. INTERNAL/EXTERNAL RELATIONSHIPS: Weekly contact with Joint Leadership Team to answer questions, provide information on status of activities, obtain policy direction, and confer on decision making. Daily supervisory contact with R/&E Board staff to ensure management of the facility. Daily to weekly contact with contractors to coordinate work, strategize on issues, resolve conflicts, obtain and provide information, communicate expectations and resolve problems, and develop approaches to issues. Daily to weekly contact with vendors and other waste facility operators. Occasional contact with state, federal, and local officials. IMPACT ON SERVICES/OPERATIONS: Duties impact on the long and short-term economic health and development of the community, county, region, and the state. Proper performance results in provision of efficient and effective solid waste management services to the residents and businesses of Ramsey and Washington counties. Improper performance could result in a substantial cost to the facility as a result of errors made in contract agreements, rate calculations, causing deficits or excesses in the operating budget. Improper work performance could also result in inadequate or ill-conceived long-range planning and policy development for the facility. WORK ENVIRONMENT:

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3 of 3 10/22/2015 -

Incumbent performs a majority of duties in an office and in the facility, including sitting and walking at will, sitting/walking for long periods, walking on uneven terrain, working in extreme hot or cold temperatures, working with or near chemicals, working near fumes, odors, dust and dirt, working in a noisy environment wearing protective clothing or equipment, pushing/pulling objects, crouching/kneeling, bending at the waist, reaching, handling/grasping/fingering objects. Incumbent may be exposed to potentially hazardous materials. KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the principles and practices of management, administration, and supervision of staff.

Knowledge of solid waste resource recovery planning, and engineering concepts and practices. Considerable knowledge of accepted standards, principles and practices applied or related to

the operation and maintenance of a solid waste resource recovery facility. Knowledge of public decision-making processes and policy development. Knowledge of finance, Capital and Operations budgeting, and the ability to oversee the facility

budget. Knowledge of the specific laws, policies, and procedures related to managing and directing a

Refuse Derived Fuel Facility. Skill in establishing effective working relationships with vendors, staff , R-WREB, unions,

customers, regulatory agencies, consultants, the media, business community and the public. Skill in analyzing operational needs and developing solutions to meet those needs. Skill in analyzing technical information and preparing options for consideration by the Joint

Leadership Team. Ability to plan, prioritize, manage, and exercise independent judgement. Ability to oversee the

budget, capital improvement program and financing requirements. Ability to manage various projects simultaneously, both directly and indirectly through other

staff, and to meet deadlines. Ability to function in fluid, ambiguous situations. Ability to work within cross-jurisdictional and/or interdepartmental teams to manage and

implement complicated work projects. MINIMUM QUALIFICATIONS: Education: Bachelor's Degree in Mechanical or Industrial Engineering, Business Administration, or Operations Management or a closely related field. Experience: Seven years of progressive responsibility in operational management, including supervising employees, consultants/contractors, managing operating budgets, and capital projects.. Preferred: A Master’s Degree Public sector experience in a union environment. Substitution: A Master’s degree maybe substituted for two years of the required experience.

108

RESOLUTIONR&EB2015‐__

Whereas,TheRamsey/WashingtonRecyclingandEnergyBoard(the“R&EBoard”)isgovernedbythe

amendedandrestatedjointpowersagreementbyandbetweenRamseyCountyandWashingtonCounty

datedSeptember22,2015,(“JointPowersAgreement”);an

Whereas,TheJointPowersAgreementauthorizestheR&EBoardtoemployagentsoremployees,with

suchemployeesbeingemployeesoftheR&EB;and

Whereas,ActionstakenbytheRamsey/WashingtonCountyResourceRecoveryProjectBoardonMay

28,2015,andtheRamseyandWashingtonCountyBoards,onJune23,2015,authorizedfundingfor

threeemployeesoftheR&EBoard,includingthetitle“FacilityManager;”and

Whereas,apositionsdescriptionforthetitle“FacilityManager”isrequiredinordertorecruitandhire

anindividualintothatposition.Now,therefore,beit

Resolved,theRamsey/WashingtonRecyclingandEnergyBoardherebyapprovesthepositiondescription

forFacilityManager.

Commissioner: Aye Nay _______________________________

Bearth ___ ___ FranMiron,BoardChair

Bigham ___ ___

Carter ___ ___ _________________________

Huffman ___ ___ Date

Kriesel ___ ___

Ortega ___ ___

Miron ___ ___ ______________________________

Reinhardt ___ ___ Secretary/Treasurer

Rettman ___ ___

McGuire(Alt) ___ ___ __________________________

Weik(Alt) ___ ___ Date

109

R&EBOARDMEETINGDATE: October22,2015 AGENDAITEM: VII.a.

SUBJECT: BizRecyclingUpdate

TYPEOFITEM: ☒ INFORMATION ☐ POLICYDISCUSSION ☐ ACTION

SUBMITTEDBY: JointLeadershipTeam

R&EBOARDACTIONREQUESTED:

Forinformationonly.

EXECUTIVESUMMARY:

TheBizRecyclingprogramistakingvaluablestridestowardssourceseparatedorganicsandrecyclingrecoveryfrombusinesses,largeandsmall,acrosstheEastMetro.AfullprogramupdatewillbeprovidedattheR&EBoardmeetingincludinghighlightsofkeyprojects,sharingtestimonialsgatheredfromcurrentgrantees,andupcomingCommercialRecyclingLaw.

BusinessEngagementBusinessesandinstitutionsremainveryengagedintheBizRecyclingprogramandareactivelyworkingtodevelopprogramsandapplyforgrants.In2015,BizRecycling,primarilythroughMinnesotaWasteWiseandJ.L.TaittandAssociates,hasworkeddirectlyonprogramdevelopmentwithnearly400businessesthroughSeptember30th.

BizRecyclingGrantProgramUpdateSinceitslaunchonJune1,2014toSeptember30,2015,181grants(StarterandReward)andlabelshavebeendistributedintheamountof$920,000.Thegrantsaresupportingtherecyclingandfood/sourceseparatedorganics(SSO)recoveryprogramsofover250businesses.TheBusinessRecyclingGrantsaresuccessfullybreakingdowncommonbarriersfoundwhenundertakingorimprovingrecyclingandfood/sourceseparatedorganics(SSO)recoveryprograms,leadingtolong‐termprogramimprovementsthatdivertincreasingportionsofrecyclablesandfood/SSOfromtrash.

BizAwareGrantUpdateTheBizAware,AdvocatesforWasteandRecyclingEducation,partnershipagreementshavebeensuccessfullycompletedwiththreebusinessorganizations:

WhiteBearAreaChamberofCommerceworkingwiththebusinessorganizationsin

theCitiesofHugoandMaplewood

MainStreetStillwaterIndependentBusinessAlliance

VadnaisHeightsEconomicDevelopmentCorp.

ATTACHMENTS:

None.

110

SUBJECT:BizRecyclingUpdate

Coversheet Page 2 of 2

FINANCIALIMPLICATIONS:

None.

AUTHORIZEDSIGNATURES DATE

JOINTLEADERSHIPTEAM

10/15/15

RAMSEYCOUNTYATTORNEY

10/15/15

WASHINGTONCOUNTYATTORNEY

RAMSEYCOUNTYDEPTOFFINANCE

10/15/15

OTHER

111